Casual Receptionist/ Administrative Assistant

TNG Community Radio; Williams Lake; On-site; CAD 30,000 - 60,000; Part time

Job summary

The Tŝilhqot’in National Government is seeking a Casual Receptionist/Administrative Assistant in Williams Lake, BC. This role involves welcoming visitors, managing administrative tasks, and supporting logistics for meetings. Ideal candidates will possess strong organizational and interpersonal skills, with a minimum of two years of experience in a similar role.

Qualifications

• Minimum two years of experience in administrative assistant role.
• Ability to make guests feel welcome, especially Leaders and Elders.
• Proven ability to maintain confidentiality.

Responsibilities

• Record meetings, provide notes on comments, decisions, and actions.
• Manage calls, emails, and sort daily mail/deliveries.
• Provide logistical support for meetings and events.

Skills

Interpersonal skills

Organizational skills

Proficiency with Microsoft Office

Verbal communication

Written communication

Education

Post-secondary education in Administration, English, Communications

Job description

Casual Receptionist/ Administrative Assistant

Classification: Casual/ On call

Salary: $20.00 - $23.00

Location: Williams Lake, BC

Deadline: Until filled

The Tŝilhqot’in National Government (TNG) is the official First Nations government serving the Tŝilhqot'in Nation. TNG is located in Williams Lake, British Columbia and serves six communities, including ʔEsdilagh, Tŝideldel, Yuneŝit'in, Tl'etinqox, Xeni Gwet'in, and Tl'esqox.

The Tŝilhqot’in National Government is seeking a casual, on callReceptionist/ Administrative Assistant who is available to work at short notice.TheReceptionist/ Administrative Assistantwill often be the first point of contact for the Tŝilhqot’in National Government, you will welcome and assist guests who visit our offices.

TheReceptionist/ Administrative Assistantwill act in a professional, courteous manner to assist guests, Leadership, and staff to feel welcome and supported during their visit.

Key Responsibilities

• Record meetings and provide substantive notes with respect to meeting comments, decisions and actions
• Preparation of travel expense claims, purchase orders with appropriate department coding, expense reports, and work visa statements with receipts
• Timely communication and preparation of any on site catering provided by local business
• Provide logistical support for the bookable meeting rooms, including monitoring the calendar of meetings, trouble-shooting meeting requirements
• Receive calls, emails and take messages, route communication and correspondence appropriately
• Ensure reception area is tidy and presentable
• Receive, sort and distribute daily mail/ deliveries
• Manage routine enquiries and business
• Routine photocopying, typing, spreadsheets, filing, and other administrative duties
• Integrate activities and events with our Tŝilhqot’in cultural protocols and traditional practices
• Provide support and communication in regards to flights, hotel rooms, conference room(s), and/or on-site catering to ensure all is confirmed
• Maintenance of a substantial filing system (paper and digital)
• Maintain a detailed list of updated contacts (paper and digital)
• Research, write, and produce quality reports and presentations
• Other duties as assigned

Requirements

• Post-secondary education in a relevant field (Administration, English, Communications or other)
• A minimum of two years of experience in an administrative assistant role
• Strong interpersonal skills and demonstrated diplomacy
• Ability to make a variety of guests in the office feel welcome, especially Leaders and Elders
• Work with all levels of staff in a professional and respectful manner
• Ability to thrive in a fast-paced environment
• Superior verbal and writing skills
• Proficiency with all Microsoft Office software
• Exceptional organizational skills, with proven ability to meet deadlines in a professional manner
• Highly resourceful team player, able to work independently and make sound, informed decisions
• Proven ability to maintain confidentiality
• Familiarity with the Tŝilhqot’in, and Indigenous organizations would be an asset

Working Conditions

• Travel may be required
• Ability to work independently or as part of a team
• Manual dexterity required to use desktop computer and additional hardware
• Overtime as required
• Lifting or moving up to 25lbs may be required

Please send a cover letter, resume and 3 references to:

Jenai Nolin
Human Resources Generalist & Recruitment
Tŝilhqot’in National Government
1729 South Lakeside Drive
Williams Lake, BC V2G 3A9
Email: [e-mail]

Preference will be given to those of Aboriginal Ancestry - per Section 16(1) of the Canadian Human Rights Act.

Only those invited to interview will be contacted.