Casual Office Administrative Assistant

Canadian Association of Labour Media; Moose Jaw; On-site; CAD 30,000 - 60,000; Part time

Job summary

A labor union representing workers is seeking a Casual Office Administrative Assistant for their Moose Jaw office. This role requires excellent reception and organizational skills to support daily operations and provide a high level of service to members. Applicants should have a Grade 12 completion and a post-secondary administrative program, along with two years of relevant experience. The position offers an hourly rate of $24.23 to $26.03, depending on experience.

Qualifications

• Completion of Grade 12 and a recognized post-secondary program is necessary.
• A minimum of two years’ experience in a fast-paced office environment is desired.

Responsibilities

• Provide reception and administrative duties in the Moose Jaw office.
• Manage routine tasks such as sorting mail, ordering supplies, and filing.
• Create and maintain complex office documents.
• Plan and coordinate meetings and special events.
• Coordinate travel arrangements.

Skills

Reception skills

Organizational skills

Communication skills

Time management

Education

Grade 12 completion

One year post-secondary business/administrative program

Job description

Casual Office Administrative Assistant

The Service Employees International Union (SEIU) is the largest and fastest growing in North America with over 2.1 million members. SEIU-West is the second largest SEIU Local in Canada, and represents more than 13,000 working people in the province of Saskatchewan. They work in health care, education, municipalities, community-based organizations, retirement homes and other sectors.

Department: Operations (Moose Jaw location)
Status: Casual
Salary information: The hourly rates are $24.23, (Step 1, Operations Staff 1), $26.03, (Step 2, Operations Staff 1).

Essential Nature of the Work: Reporting to the Director of Operations, this position provides essential reception and administrative assistance to ensure the smooth operation of daily activities, particularly those related to the Moose Jaw office of SEIU-West. As a first point of contact, this position plays a key role in providing the highest level of service to members. It requires the ability to work independently and receive general supervision. The position emphasizes teamwork and the provision of excellent, efficient and friendly support. It is driven by constant deadlines, continuous changes and shifting priorities.

Typical Duties:

• As the first point of contact in the Moose Jaw office, provide reception and administrative duties, and respond to inquiries and requests in a prompt, professional and thorough manner;
• manage routine tasks such as sorting and distributing the mail, ordering supplies, distributing correspondence, filing, booking meeting rooms, and arranging office keys and parking;
• create, edit, proofread, update and maintain complex office documents (collective agreements, forms, letters, memos, charts, posters/flyers, presentations, etc.), and other similar tasks as assigned;
• provide support to staff in other offices as needed;
• plan and coordinate meetings and special events;
• coordinate travel arrangements such as securing vehicle rentals, registering for conferences and arranging for flights and hotels.

Qualifications/Education: Completion of Grade 12 and a recognized one year post-secondary business/administrative program. An equivalent combination of education and experience may be considered.

Experience: A minimum of two years’ experience working in a fast-paced, multifaceted office environment is desired. Previous experience working in a trade union environment would be beneficial.

Only successful candidates will receive a confirmation email to attend an interview.

Terms and conditions of employment, including salary, are governed by the applicable collective agreement. Please apply no later than 5:00 p.m. Tuesday, September 30, 2025 to:

Dooyum Omokaro, Employment Relations Manager, SEIU-West

#200 – 747 46th Street West. Saskatoon, SK S7L 6A1

E-mail: [e-mail]