Casual Clerical - Mackenzie

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education; Prince George; On-site; CAD 30,000 - 41,000; Part time

Job summary

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education is seeking a Casual Clerical to provide temporary clerical support to Mackenzie schools and district sites. You will handle secretarial, clerical, bookkeeping and reception duties for the school office and district workplaces.

With minimal direction you will assist with routine admin tasks, organize schedules, prepare agendas and materials for staff and committee meetings, and manage mail, records and

Qualifications

• High school diploma or equivalent.
• One-year post-secondary secretarial training or equivalent.
• Two to three years of specific office experience or four years of general office experience.
• Keyboarding 50 wpm or proof of competency.
• Intermediate word processing skills.
• Intermediate bookkeeping skills (CNC Accounting 151/152).
• Basic knowledge of database and spreadsheet functions.
• Knowledge of Business English, punctuation, spelling and Business Math.
• Knowledge of office practices and procedures.
• Ability to maintain confidentiality.
• Ability to communicate courteously with the public, parents, staff and students.
• Ability to work independently and in a team.
• Ability to communicate verbally and in writing.
• Ability to plan, schedule and organize workload.
• Ability to work with interruptions and meet deadlines.
• Attention to detail over sustained periods.

Responsibilities

• Provides temporary clerical assistance to schools and district sites.
• Relieves the principal of routine admin tasks and prepares meeting materials.
• Performs bookkeeping for SDS, petty cash, trusts, and funds; balance and reconcile accounts.
• Inputs information from various source documents using different software.
• Relays information to parents, students, public, and staff by phone or in person.
• Composes confidential reports, correspondence, newsletters, requisitions and bulletins.
• Records and transcribes meeting minutes for distribution.
• Prepares forms and requisitions to ensure supplies for staff.
• Maintains files and reports such as attendance, enrollment, and district manuals.
• Opens and distributes mail; handles orders and discrepancy reports.

Skills

Typing 50 wpm

Confidentiality

Verbal and written communication

Organizational skills

Teamwork

Attention to detail

Time management

Courtesy and tact

Problem solving

Professionalism

Education

High school diploma or equivalent

Post-secondary secretarial training

Tools

Word processing software

Spreadsheet software

Database software

Job description

TITLE: CASUAL CLERICAL - Mackenzie

DEPARTMENT: Human Resources Dept

REPORTS TO: Human Resources Manager

WAGE: $25.71 hourly wage effective July 1, 2024

SUMMARY:

With minimal direction the Casual Clerical provides temporary clerical assistance to schools and district sites. The Casual Clerical provides secretarial, clerical, bookkeeping and reception duties for the school office and District work sites. He/she works cooperatively with other staff, students, parents and the public.

DUTIES:

• Provides temporary clerical assistance to schools and district sites.
• Assists the school principal, by relieving him/her of routine administrative tasks including maintaining office procedures, organizing schedules, preparing agendas and materials for school staff and committee meetings, scheduling appointments and making arrangements for travel and special events.
• Performs bookkeeping functions for SDS, petty cash, trust accounts, non-public and parent auxiliary funds (i.e.,collects cash, issues receipts', writes cheques, prepares cash statements, ensures balance of accounts, makes bank deposits, maintains all school accounts and reconciles monthly computer and bank statements). Calculates and balances financial accounts.
• Inputs information from a variety of source documents utilizing various computer programs.
• Relays messages and provides a variety of information and assistance to parents, students, the public and District staff by telephone or in person.
• Composes and types a variety of materials such as confidential reports, correspondence, memoranda, newsletters, requisitions and bulletins.
• Records and transcribes minutes of meetings for internal and departmental distribution.
• Prepares and processes forms such as purchase requisitions, fast pay purchase orders, purchase requisitions and cheque requisitions to ensure sufficient availability of supplies for office and teaching staff.
• Prepares, processes and maintains files and a variety of records, lists and reports such as permanent record cards, report cards, student registration, staff absentee forms, enrollment reports, accident reports and District manuals.
• Opens, screens and distributes incoming and outgoing mail.
• Receives and ensures the accuracy and condition of incoming orders and files discrepancy reports.
• Provides assistance to students and advises parents of injury or illness; performs assigned duties during fire/emergency drills.
• Duplicates, sorts, collates and staples materials.
• Performs other clerical or emergent duties.

REQUIRED KNOWLEDGE, ABILITY, SKILLS (Casual Clerical):

• High school diploma or equivalent.
• One-yearpost-secondarysecretarial school training or equivalent.
• Two to three years of specific experience or four years of general office experience.
• Keyboarding skills of 50 words per minute or proof of competency in keyboarding skills.
• Intermediate level word processing skills.
• Intermediate level bookkeeping skills equivalent to CNC Accounting 151 & 152.
• Basic knowledge of database and spreadsheet computer functions.
• Knowledge of Business English, punctuation, spelling and Business Math.
• Knowledge of office practices and procedures.
• Ability to maintain confidentiality.
• Ability to use courtesy and tact in the explanation of and discussion of information in contacts with public, parents, staff and students.
• Ability to perform individually and as part of a team.
• Ability to effectively communicate both verbally and in writing.
• Ability to plan and schedule work and organize the workload effectively.
• Ability to work with constant interruptions.
• Ability to maintain close attention to detail for periods of sustained duration and to meet deadlines.

TOOLS AND EQUIPMENT USED:

• Computer, photocopier, telephone, facsimile machine, typewriter, paper shredder, answering machine, calculator and other office related equipment.

PHYSICAL ABILITIES:

• Sufficient vision to operate computer.
• Fundamental ability to operate equipment
• Manual dexterity.