Casual Applicant Pool

Carleton University; Ottawa; On-site; CAD 20,000 - 30,000; Full time

Job summary

Carleton University invites applications for the casual applicant pool, aimed at staffing temporary assignments in administrative roles. Ideal candidates will possess strong customer service skills, experience in various administrative functions, and a post-secondary education. The role offers a unique opportunity to join a dynamic educational environment and contribute to various departments.

Qualifications

• Proficient in MS Office including Word, Excel, and Outlook.
• Experience in administrative roles with a focus on customer service.
• Capable of developing productive working relationships.

Responsibilities

• Performing various administrative tasks as required.
• Supporting departments such as Human Resources and Finance.
• Coordinating events and managing information technology projects.

Skills

Customer Service

Problem Solving

Multitasking

Time Management

Collaboration

Education

Post-secondary degree or equivalent

Tools

MS Office

Banner

Job description

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External candidates and existing casuals looking for temporary work at Carleton University are invited to apply and be considered for assignments that may become available from time-to-time. A casual employee is one who is hired into an assignment of a temporary nature for no more than 12 months. For clerical, technical and administrative casual assignments, after 2 months of continuous employment of working more than 24 hours per week, the employee is eligible for inclusion in the CUPE Local 2424 bargaining unit.

This posting may be used to staff upcoming casual vacancies during the next 4-6 months. Applying to this posting this does not guarantee you will be selected / contacted for casual opportunities. After 4-6 months, this posting may close and you may be invited to apply to a new casual posting if you wish to be considered for potential casual opportunities.

Be cautious of third-party websites that may not be authorized to collect applications and your information on the university’s behalf. To ensure your application is securely received, please apply directly through our official online application system.

Job Number: J0325-0121

Job Title: Casual Applicant Pool

Job Type: Casual Assignment

Department: Human Resources

Job Category: Administrative

Number of Positions: 1

Salary (with Salary Rate): 0.00 - 0.00/Year

Employee Group

Salary Level:

Hours Per Week: 35

Date Position Available: 12/03/2025

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

The duties and responsibilities vary by position. The majority of the positions the Casual Pool staffs are administrative in nature however from time-to-time there is a requirement for specialized skills in the below fields:

• Accounting / Bookkeeping
• Finance
• Event Planning / Coordination
• Information Technology
• Website Development / Design
• Communications / Social Media
• Human Resources
• Payroll
  
  

Qualifications

In addition to experience in one (1) or more of the field stated above, the incumbent must possess the following qualifications:

• Excellent customer service skills and the ability to demonstrate adaptability and flexibility when working in a fast paced environment;
• Able to develop and maintaining productive working relationships while working collaboratively to achieve identified goals and objectives;
• Able to effectively deliver quality products and services by demonstrating prioritization, planning and organizations skills, commitment to quality and efficiency;
• Intermediate to advanced proficiency in MS Office programs including Word, Excel, and Outlook. A knowledge of Banner, FAST and Access/databases would be an asset;
• Able to work well independently and as part of a team as well as demonstrate judgment and decision making skills to deal with competing priorities;
• Excellent organizational, problem solving, multitasking and time management skills;
• Excellent oral and written communication skills with the ability to create, edit and/or format correspondence and various documents.
  
  

Education And Experience

The above normally is acquired through the completion of a post-secondary college / university degree, training or an equivalent and two (2) or more years of work experience in one (1) or mores of the fields below:

• Accounting / Bookkeeping
• Finance
• Event Planning / Coordination
• Information Technology
• Website Development / Design
• Communications / Social Media
• Human Resources
• Payroll
  
  

Experience in an educational environment is an asset.

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications.

Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Talent Acquisition Specialist or Talent Acquisition Coordinator assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner.

Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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