Casual Administrative Assistant - Balcarres, Cupar, Fort Qu Appelle, Kelliher, Lemberg, Lipton,[...]

Prairie Valley School Division; Canada; On-site; CAD 30,000 - 60,000; Part time

Job summary

An established educational institution is seeking a dedicated Administrative Assistant to enhance the operational efficiency of the school office. This role involves providing essential support to school leaders and ensuring a professional first point of contact for all stakeholders. Ideal candidates will possess strong skills in Microsoft Office, database software, and interpersonal communication, along with a commitment to confidentiality and professionalism. This position offers a unique opportunity to contribute to a vibrant learning environment while enjoying the flexibility of on-call work. If you are passionate about education and administration, this role is perfect for you.

Qualifications

• 1 year post-secondary education in business or office administration.
• 1 year experience in an office setting in a large organization.

Responsibilities

• Provide administrative support to the Principal and Vice-Principal.
• Maintain an efficient school office and manage confidential materials.

Skills

Microsoft Office (Word, Excel, Outlook)

Database software proficiency

Basic accounting knowledge

Interpersonal skills

Professionalism

Office equipment operation

Confidential material management

Knowledge of MSS

Knowledge of Teacher Logic

Knowledge of Navision

Knowledge of Absence Management

Knowledge of SDS

Knowledge of SGF

Knowledge of Conference Manager

Knowledge of Permission Click

Knowledge of SWIS

Education

Post-secondary education in business administration or office administration

Tools

Microsoft Office

Database software

Job description

Job Purpose: The Administrative Assistant is responsible for providing general administrative assistance and support to the Principal and Vice-Principal and organizing and maintaining an efficient school office that contributes to the smooth operation of the school for the benefit of administrators, staff, students and parents, while projecting a professional image as a first point of contact for the school. Casual Administrative Assistants work on an on-call basis.

Knowledge, Skills And Abilities:

1. High degree of proficiency in database software and Microsoft Office applications, particularly Word, Excel and Outlook.
2. Demonstrated knowledge of basic accounting.
3. Ability to operate office equipment.
4. Excellent interpersonal skills.
5. Ability to display professionalism in all relationships and interactions.
6. Knowledge of MSS, Teacher Logic, Navision, Absence Management, SDS, SGF, Conference Manager, Permission Click, and/or SWIS would be an asset.
7. Ability to manage confidential material and maintain staff and student privacy.

Qualifications:

1. A minimum of one (1) year post-secondary education in a field such as business administration or office administration.
2. A minimum of one (1) year of experience working in an office setting in a large and diverse organization.

Working Conditions:

1. As per Conditions of Employment (non-union) / CUPE
2. Salary $23.37 per hour

Application Procedure:

Interested applicants should submit their application online at www.pvsd.ca/careers.

Selection Procedure: We thank all applicants; however, only those selected for an interview will be contacted by email.

Prairie Valley School Division supports the principles of a representative workforce and welcomes applications from all qualified candidates.