Casual Administrative Assistant

Anglophone South School District (ASD-S); Saint John; On-site; CAD 30,000 - 60,000; Part time

Job summary

A local education authority is seeking a dedicated Casual Administrative Assistant to provide essential administrative support. The role requires completing various tasks, including typing documents, maintaining files, and answering phones. Applicants should hold a high school diploma with relevant business education. This position involves working in a dynamic school environment, often on short notice, so proximity to the assigned schools is crucial.

Qualifications

• Graduation from high school, including business education courses.
• Equivalent training and experience may be considered.

Responsibilities

• Provide administrative support including typing and preparing documents.
• Compose and sign routine correspondence.
• Maintain files and records.
• Perform receptionist duties and answer phones.
• Assist with employee training in standard office procedures.

Skills

Administrative support

Communication skills

Typing and keyboarding

Data entry

Education

High school graduation with business education courses

Tools

Office equipment

Job description

Overview

ASD-S is home to 25,000 K-12 students in the communities of southern New Brunswick, from Sussex to St. Stephen and the Fundy Isles. Our 70 schools and offices are a positive learning and working environment for more than 5,000 employees, including educators and support staff. ASD-S is committed to creating an engaging, equitable, and high achieving learning environment for our learners, and we are looking for dedicated professionals to join our growing team.

Our roster for the 2024–2025 school year is now complete. We are now reviewing applicants for the 2025–2026 school year.

We are seeking a dedicated Casual Administrative Assistant to join our team. This position primarily involves performing routine administrative duties under the supervision of a senior school administrative assistant, principal, or deseignate. The work includes providing essential administrative support, ensuring the smooth operation of the school’s office and day-to-day activities.

Please note, due to the nature of the Casual Administrative Assistant role, assignments are often made on short notice. Therefore, applicants should reside within ASD-S boundaries or in reasonable proximity to the assigned schools. If you live outside of the ASD-S region, please explain in your application how you would meet this requirement.

Key Responsibilities

• Provide administrative support such as typing, keyboarding, and preparing correspondence, reports, memoranda, forms, tables, and charts from drafts, copies, or dictation.
• Compose, type, and in some cases, sign routine or form correspondence.
• Prepare, process, and audit basic reports, records, and other documents.
• Gather and compile statistics for various reports and data.
• Operate a full range of office equipment.
• Prepare and maintain files and records.
• Perform receptionist duties, including answering phones and greeting visitors.
• Open, sort, and allocate mail.
• Perform inventories and prepare requisitions for office supplies, distributing them as needed.
• Assist with new or temporary employee training by demonstrating standard office procedures.
• Answer factual questions regarding day-to-day office activities and school procedures.
• Support data entry, processing, and retrieval for student records.

Additional Responsibilities

• Other related tasks may be assigned as necessary to support the operation of the school.

Qualifications

• Graduation from high school, including or supplemented by business education courses (including computer courses) and other courses relevant to the position.
• Any equivalent combination of training and experience will also be considered.

On your application, please submit three references with names and email addresses, including two supervisory references.

Please Note: Only those selected for an interview will be contacted. Resumes are kept on file for 6 months.