Case Coordinator - Planner

Fonction publique de l'Ontario; Toronto; On-site; CAD 71,000 - 89,000; Full time

Job summary

The Ontario Land Tribunal (OLT) is offering a temporary opportunity in Toronto to manage a high volume caseload of land use planning appeals and applications. You will review and analyze submissions for compliance, interpret tribunal rules, and liaise with parties to ensure accurate processing of cases within established timelines.

You will apply knowledge of planning legislation, communicate clearly with stakeholders, and prepare briefing notes and orders.

Qualifications

• Land use planning knowledge and experience with provincial/municipal planning

Responsibilities

• Review and analyze applications and appeals for compliance with Rules of Practice and statutory provisions
• Interpret and apply rules and legislation to resolve complex issues
• Liaise with parties to ensure accurate and efficient processing of cases
• Analyze case materials to determine appropriate case streaming
• Provide briefing notes and orders in line with practices and requirements
• Manage a high volume caseload, including high-profile matters
• Maintain data in the Tribunal's case management system and support modernization projects

Job description

1 Temporary up to 12 months, with possibility of extension

Job code:

12104 - Community Planner 3

$1,365.03 - $1,704.21 Per week*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Consider this exciting opportunity with the Ontario Land Tribunal (OLT), an adjudicative tribunal that resolves disputes on land use planning, environmental and heritage protection, land valuation, land compensation, municipal finance and related matters.

We are seeking highly enthusiastic individuals with strong organization, analytical and communication skills to manage a high volume caseload of complex appeals and applications to support the land use planning system in Ontario.

What is OLT's commitment to employees?

The OLT is committed to taking action to support employee health and wellbeing, creating a more inclusive workplace that celebrates diversity, building anti-racism competencies and providing career planning support to help our employees reach their full potential.

About the job

In this position, you will:

• Review and analyze applications and appeals for compliance with the Tribunal's Rules of Practice and relevant statutory provisions
• Interpret and apply the Tribunal's Rules and legislations to resolve complex and contentious issues
• Liaise with parties to ensure each assigned case is processed in an accurate and efficient manner
• Analyze case materials to recommend appropriate streaming of cases
• Provide case analysis and briefings to the Chair, Registrar, Deputy Registrar and Tribunal members
• Respond to inquiries from parties and the public related to the OLT's case management process and jurisdiction
• Draft letters, email correspondence, briefing notes and issue notices of hearing and prepare orders in accordance with the Tribunal's practices, procedures, legislative requirements and performance targets
• Manage a high volume of cases, many involving high profile community and media interest
• Update and maintain information in the Tribunal's electronic case management system, maintaining the accuracy and integrity of the Tribunal's caseload statistics
• Participate in various projects to support the Tribunal's strategic growth and modernization initiatives

What you bring to the team

Land use planning and legislative knowledge

You have:

• demonstrated knowledge of and experience in land use planning and the roles and responsibilities of provincial and municipal government organizations in the land use planning process.
• demonstrated knowledge and experience in interpreting and applying rules and legislations. In particular, you have knowledge of relevant legislation, policies and procedures applicable to the Ontario Land Tribunal (e.g. the Planning Act, Development Charges Act, Expropriations Act, Municipal Act, Ontario Heritage Act, Environmental Protection Act, Niagara Escarpment Planning and Development Act, etc.)).
• general knowledge of municipal administration and knowledge of case management in an administrative tribunal setting.

Communication, consultation and conflict resolution skills

You have:

• proven oral and written communication skills to explain complex and detailed information.
• experience using interpersonal skills to interact with clients and resolve issues.

You can:

• interpret and explain legislation and prepare briefing to senior management.
• draft clear and concise briefing notes, letters and correspondence.
• work collaboratively in a team environment with minimal supervision.

Analytical, organizational and computer skills

You have:

• proven organization and time management skills to effectively manage multiple files and cases and complete tasks on time in a fast paced, competing priorities environment.
• analytical skills to investigate, analyze and synthesize information to prepare reports and effectively manage a heavy caseload.
• demonstrated analytical skills to identify and analyze complex technical issues and make recommendations.
• demonstrated experience and proficiency in using word processing, data analysis, and case management software and systems.

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

• 1 English Temporary, duration up to 12 months, 655 Bay St, Toronto, Toronto Region, Criminal Record Check
• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.