Career Opportunities: Executive Legal Assistant (5113)

Ahlstrom; Legal; Hybrid; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a highly motivated Executive Legal Assistant for a fixed-term position. This dynamic role involves providing comprehensive support to the Chief Legal Officer and the Legal and Compliance Team. The ideal candidate will have at least 5 years of experience in a legal environment, showcasing exceptional organizational skills and a proactive service mindset. The position offers a hybrid working model, allowing flexibility to work both onsite and remotely. Join a global leader committed to sustainability and innovation, and be part of a team that values high-quality work and collaboration.

Benefits

Continuous Learning Opportunities

Experienced Team

Modern Office

Flexible Working Model

Qualifications

• 5+ years of experience supporting executives in law firms or legal departments.
• Fluent in Finnish and English, both written and spoken.

Responsibilities

• Provide high-level executive assistance to senior leaders.
• Organize Board of Directors and Audit Committee meetings.
• Manage complex calendars and coordinate international travel.

Skills

Organizational Skills

Attention to Detail

Proactive Service Mindset

Multitasking under Pressure

Cooperation Skills

Education

5+ years as an Executive Assistant

Experience in Legal Environment

Job description

Career Opportunities: Executive Legal Assistant (5113)

Requisition ID5113-Posted -Legal & IP-Legal-Helsinki- Posting Country (1)

We are looking for a highly motivated and service-minded Executive Legal Assistant for a 12-month fixed-term position to cover a maternity leave. The role is based at Ahlstrom’s headquarters in Espoo, and as part of our hybrid working model, you will have the flexibility to work both onsite and remotely.

As an Executive Legal Assistant, you will provide comprehensive support to our Chief Legal Officer and the Legal and Compliance Team in a dynamic role that involves a wide range of responsibilities. You are a proactive problem solver who enjoys bringing structure to your work and communicating clearly with different stakeholders. You know how to prioritize tasks and keep things on track, and at the same time you’re comfortable handling confidential matters and making thoughtful decisions. We’re looking for someone who also takes pride in high-quality work and likes to stay organized and one step ahead. If this sounds like you, we’d be happy to hear from you!

We can offer you

• A position in a truly global company – some 6,800 employees spread across 45 worldwide locations
• Continuous learning and development opportunities
• An awesome and experienced team
• Modern office in Espoo, 2-minute walk from Keilaniemi metro station

Your main responsibilities:

• Provide high-level executive assistance to senior leaders in a fast-paced, global environment
• Assisting the Legal team in daily operations and ongoing projects
• Organize Board of Directors and Audit Committee meetings and manage related administrative tasks
• Support corporate governance and compliance processes, including document preparation and data management
• Assist with KYC (Know Your Customer) procedures
• Draft and polish presentation materials and corporate documents
• Manage complex calendars, coordinate international travel, and handle expense reporting
• Organize internal and external meetings and events
• Handle highly confidential information with discretion and care
• Collaborate closely with a pool of experienced administrative assistants
• Support with other assistant and administrative tasks as needed

To be successful in this role, you should have:

• Minimum 5 years of experience as an assistant, ideally as a Legal Assistant in a corporate and international setting or a law firm. Listed company experience is valued.
• Strong background supporting executives in law firms, legal departments, or multinational environments
• Excellent cooperation skills, attention to detail, and a proactive service mindset
• Comfortable working with senior stakeholders across business functions
• Fluent in Finnish and English (both written and spoken)
• Exceptional organizational skills and ability to multitask under pressure

Ready to join our team?
If this sounds like you then we’d love to hear from you! Please click APPLY and submit your application no later than 28.5.2025.

For more information about this position, please contact Jalmari Ranta, HR Manager, [e-mail].

Ahlstrom is a global leader in combining fibers into sustainable specialty materials. Join our journey to create a more sustainable world with products and solutions that Purify and Protect, with Every Fiber, for a Sustainable World. Our three divisions, Filtration and Life Sciences, Food and Consumer Packaging, and Protective Materials, address global trends with safe and sustainable solutions.
We are deeply committed to building and maintaining safe and inclusive environment and culture, where everyone feels valued and respected. At Ahlstrom, we all have equal opportunities to belong and reach our full potential.
Our net sales in 2024 amounted to EUR 3.0 billion and we employ some 6,800 people. Read more atwww.ahlstrom.com