Capital Projects Procurement & Contract Specialist

Strathcona County; Sherwood Park; Hybrid; CAD 75,000 - 95,000; Full time

Benefits offered by this job

Extended health and dental coverage

Health and wellness spending account

Life and disability insurance

Retirement and pension programs

Earned day off program

Employee and family assistance program

Job summary

Strathcona County is seeking a contract administrator to support procurement and contract management within the Department Purchasing and Contracts. The role focuses on capital construction projects, lifecycle and fleet procurement, and ensuring documentation complies with internal processes.

This 18-month, full-time position offers a hybrid work arrangement, competitive salary and benefits, and opportunities to coordinate with contractors, track expenditures, and maintain the corporate contract

Qualifications

• High School Diploma plus 5 years of related experience.
• Certificate or Diploma in Administration (or a related field) is preferred.
• A minimum of 3 years' experience working with contract administration.
• Strong software proficiency with Microsoft Office (Word/Excel, PowerPoint, M365, SharePoint), and Adobe Sign.
• Strong knowledge of contract administration procedures and record-keeping.
• Excellent knowledge of the procurement procedures, contract and claims management.
• Experienced in the construction process and the use of related terminology.
• Knowledge of Capital Assets.
• Ability to analyze data and prepare recommendations.
• Strong analytical and critical thinking skills.
• Exceptional verbal and written communication skills with a high level of attention to detail.

Responsibilities

• Lead threshold procurement from initiation to completion, including RFx prep, evaluating, and awards.
• Maintain records to track and analyze capital purchases.
• Submit competitive procurement requests for over-threshold procurement and contract management.
• Assist in contract development using County templates and third-party contracts.
• Submit requests for contract numbers through the contract vault.
• Adhere to internal processes and forms for procurement and contract development.
• Prepare contract documents and ensure required insurance and other supporting documents are received.
• Provide support and maintenance of ongoing updates to the department's procedures and workflows.
• Arrange debriefs with vendors and stakeholders as needed.
• Department contract management and follow up with the corporate Contract Management Branch to maintain the corporate contract vault.
• Ensure all proper documentation is saved and updated.
• Identify and resolve accounts payable issues and provide explanations on purchases.

Skills

MS Office

Adobe Sign

SharePoint

Contract administration

Procurement procedures

Data analysis

Analytical thinking

Written communication

Verbal communication

Capital Assets

Education

High School Diploma

Administration Diploma

Job description

Strathcona County is seeking a contract administrator to support procurement and contract management within the Department Purchasing and Contracts. The role focuses on capital construction projects, lifecycle and fleet procurement, and ensuring documentation complies with internal processes.

This 18-month, full-time position offers a hybrid work arrangement, competitive salary and benefits, and opportunities to coordinate with contractors, track expenditures, and maintain the corporate contract