Capital Procurement Coordinator

Hitachi, Ltd.; Toronto; On-site; CAD 54,000 - 72,000; Full time

Benefits offered by this job

Health and Dental coverage

RRSP (Canada)/ 401K (USA)"

Generous paid time off

Job summary

Cyclic Materials in Ontario is seeking a Capital Procurement Coordinator to support capital projects by coordinating procurement from requisition through delivery. You will ensure documentation, vendor communications, ERP transactions, and project reporting are accurate and efficient.

The coordinator serves as the operational backbone of the Capital Procurement team, enabling sourcing specialists to focus on commercial strategy while ensuring projects continue moving forward.

Qualifications

• 2–5 years of procurement, project coordination, or supply chain experience.
• Strong organizational skills.
• Excellent attention to detail.
• Experience using ERP systems.
• Industrial or manufacturing experience.
• D365 experience.

Responsibilities

• Procurement Administration: Issue RFQs and purchase orders.
• Procurement Administration: Maintain procurement records within D365.
• Procurement Administration: Track procurement milestones.
• Procurement Administration: Maintain procurement logs and reporting dashboards.
• Expediting: Follow up on manufacturing progress.
• Project Coordination: Support procurement planning meetings.
• Project Coordination: Maintain action item registers.
• Project Coordination: Track approvals and commercial documentation.
• Project Coordination: Assist with vendor onboarding.
• Process Improvement: Identify opportunities to improve procurement workflows.
• Process Improvement: Help standardize templates and documentation.
• Process Improvement: Support ERP improvements.

Skills

Procurement coordination

Project coordination

Supply chain

ERP systems

Attention to detail

Industrial experience

Tools

D365

Job description

Cyclic Materials™ is building a resilient circular supply chain for rare earth elements and other critical materials. Through our proprietary MagCycle℠ and REEPure℠ processes, we recover rare earths from end-of-life products and transform them into high purity materials used in the production of permanent magnets. These materials are critical to the modern economy, including the production of electric vehicles, electronics, AI infrastructure, wind turbines, defense, and advanced manufacturing technologies.

Founded in 2021, Cyclic Materials has rapidly progressed from technology development to commercialization. We currently operate facilities in Ontario and Arizona, with a new expansion underway in South Carolina. Backed by US$75 million in Series C financing led by T. Rowe Price, alongside strategic investors including Microsoft, Amazon, Hitachi Ventures, BMW i Ventures, Jaguar Land Rover’s InMotion fund, Energy Impact Partners, ArcTern Ventures, and Fifth Wall, we are scaling to meet growing global demand for a secure and sustainable rare earth supply.

We have established commercial partnerships with global industry leaders such as Solvay, Vattenfall, Lime, and VACUUMSCHMELZE, enabling the deployment of recycled rare earth materials into real world supply chains. In 2025, Cyclic Materials was named one of the Top 10 Climate Tech Companies to Watch by MIT Technology Review.

We are growing quickly and building the industrial backbone required for a circular rare earth economy. Joining Cyclic Materials means working on complex and exciting challenges at scale, alongside a team committed to executing and delivering measurable impact. If you are motivated by building critical infrastructure and advancing the circular economy, join us and help accelerate the growth of rare earth recycling.

Position Overview

The Capital Procurement Coordinator supports the successful execution of capital projects by coordinating procurement activities from requisition through delivery. This role ensures procurement documentation, vendor communications, ERP transactions, and project reporting are executed accurately and efficiently.

The coordinator serves as the operational backbone of the Capital Procurement team, allowing sourcing specialists to focus on commercial strategy while ensuring projects continue moving forward.

As the Capital Procurement organization grows, this role will also participate in improving procurement workflows, documentation standards, and reporting processes.

Responsibilities

Procurement Administration

• Issue RFQs and purchase orders.
• Maintain procurement records within D365.
• Track procurement milestones.
• Maintain procurement logs and reporting dashboards.

Expediting

• Follow up on manufacturing progress.

Project Coordination

• Support procurement planning meetings.
• Maintain action item registers.
• Track approvals and commercial documentation.
• Assist with vendor onboarding.

Process Improvement

• Identify opportunities to improve procurement workflows.
• Help standardize templates and documentation.
• Support ERP improvements.

Qualifications

• 2–5 years of procurement, project coordination, or supply chain experience.
• Strong organizational skills.
• Excellent attention to detail.
• Experience using ERP systems.
• Industrial or manufacturing experience.
• D365 experience.

The successful candidate will:

• Be highly organized.
• Enjoy coordinating multiple activities simultaneously.
• Communicate proactively.
• Solve problems independently.
• Be comfortable with changing priorities.
• Take pride in building structure where it does not yet exist.

Pay Range

$54,000 - $72,000 CAD

Why You Will Love Cyclic Materials

• At Cyclic Materials, we're dedicated to supporting our workforce on their unique career journey
• We offer a competitive compensation package including Health and Dental coverage, RRSP (Canada)/ 401K (USA) contributions and a generous paid time off program that lets you recharge
• We value diversity and are committed to maintaining a workplace where everyone is respected and recognized for their contributions

The base compensation offered is determined based on the successful candidate’s relevant experience, skills, and competencies and considers internal equity.

As an Equal Opportunity employer, Cyclic Materials is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed.

Applicants for employment in the Canada and US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States or Canada and with Cyclic Materials (i.e., H1-B visa, F-1 visa (OPT), TN, L1-A visa or any other non-immigrant status).

To all applicants, your interest and effort are sincerely appreciated. While we thank everyone for their application, only those selected for an interview will be contacted.

As set forth in Cyclic Materials Inc.’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval, or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.