Campaign Coordinator

Havens Alliance Group - Executive & Technology Talent Solutions; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a Campaign Coordinator to support their fundraising efforts. This role is crucial for ensuring the smooth operation of the campaign office, requiring a detail-oriented administrator with experience in fundraising within a university setting. You will interact with high-net-worth individuals and business leaders, making strong interpersonal and relationship-building skills essential. The position involves managing budgets, scheduling meetings, and providing comprehensive administrative support to the team. If you're passionate about making a difference and thrive in a busy environment, this opportunity is perfect for you.

Qualifications

• Minimum of three years of related experience in administration or office management.
• High level of comfort with MS Office, especially Teams, Excel, Word, and PowerPoint.

Responsibilities

• Oversees campaign budget and ensures timely payment of invoices.
• Provides administrative support such as drafting gift agreements and managing RSVPs.

Skills

Interpersonal Skills

Relationship Building

Attention to Detail

Client Service

Multi-tasking

Strong Written Communication

Strong Verbal Communication

Education

Post-secondary certificate or diploma in administration

Tools

MS Office Suite

Raiser's Edge

Content Management System

Job description

NSCAD University is a global leader in contemporary art, craft and design education. We are a destination that attracts the top students, faculty and visiting artists from around the world.

The Campaign Coordinator oversees the campaign office and ensures the smooth functioning of the administrative side of the fundraising team. This is a critical support role that works with staff, volunteers, and consultants.

The ideal candidate is an experienced administrator who is familiar with fundraising in the university environment with a strong attention to detail. You have experience working with high-net-worth individuals and business leaders. You possess strong interpersonal skills, relationship building skills, and can multi-task in a busy environment. You have a strong focus on proactive client service supporting the team in the forefront and behind the scenes.

Qualifications

Post-secondary certificate or diploma in administration, office management or equivalent plus a minimum of three years of related experience is required. An equivalent combination of education and experience may be considered. High level of comfort and competence with MS Office suite of software - particularly Teams, Excel, Word, and PowerPoint is required. Comfortable updating web content through a content management system is required. Strong written and verbal communication skills are required. Ability to maintain confidential and sensitive information is required. Competence with Raiser's Edge and RENXT (or similar CRM software) preferred. Experience with graphic design is an asset.

Responsibilities

• Answers phone and emails promptly, responds or re-directs inquiries in a timely manner.
• Day-to-day oversight of the campaign budget - issues POs, ensures invoices are paid in consultation with the Campaign Accountant.
• Supports CPO and Ambassadors with expense reporting.
• Creates and oversees implementation of filing system for the campaign in consultation with the Campaign Director.
• Creates and manages a master schedule for campaign activities in consultation with the Campaign Director.
• Schedules meetings for campaign team with volunteers and prospects.
• Manages RSVPs for meetings and events.
• Provides administrative support to team such as drafting gift agreements, printing and binding proposals, preparing gift bags for prospects and donors, booking hotels and taxis, etc.
• Updates donor and prospect information in Raiser's Edge (addresses, gift agreements, proposals, contact actions, etc.), generates lists as requested.
• Ensures gift information is communicated to the relevant departments and that gift agreements are copied to Finance.
• Liaises with and may fill in for Advancement Services Officer to ensure campaign donations are receipted and recognized in a timely manner.

Additional Information

Applications should be sent via the CareerBeacon website. Applications should include a cover letter and detailed CV.

Deadline for applications: The University will begin considering applicants on April 22, 2025, and continue until the position is filled. We appreciate all applicants; however, only those selected to move forward in the competition will be contacted.

All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents of Canada will be given priority in this search. NSCAD University encourages applications from Indigenous persons, racially visible persons, persons with a disability, women, and all candidates who would contribute to the diversity of our community.