CAA ICON - Assistant Project Manager

Creative Artists Agency; Toronto; On-site; CAD 77,000 - 90,000; Full time

Job summary

A leading entertainment consulting firm in Toronto is seeking a Project Assistant to support project management in venue development. Responsibilities include document control, coordination with teams, and maintaining project logs. Ideal candidates will have a Bachelor's Degree and 3-5 years of experience in the construction industry. The role offers a competitive salary and comprehensive benefits.

Benefits

Medical, Dental, Vision Insurance

401K Plan

Paid Vacation / Holidays

Paid Sick Time

Telemedicine

Educational Assistance

Mental Health Resources

Qualifications

• 3-5 years of experience in the construction or related services industry.
• Ability to read and interpret contract documents and project schedules.
• Detail-oriented and organized.

Responsibilities

• Assist in organizing the project file system.
• Maintain minutes of project-related meetings.
• Assist in tracking open RFIs and Non-Conformance Logs.

Skills

Exceptional communication skills

Organizational skills

Problem-solving ability

Multi-tasking

Education

Bachelor’s Degree in Construction, Engineering, Architecture, or similar

Tools

Microsoft Word

Microsoft Excel

Microsoft Project

Microsoft Teams

Microsoft OneDrive

Job description

A division of leading entertainment and sports agency Creative Artists Agency (CAA), CAA ICON is the world’s-leading owners representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues. With more than 55 sports, entertainment, and public assembly projects and over 2,000 consulting engagements, CAA ICON has managed the development of many of the most successful venues around the world, spanning 11 professional sports leagues, totaling nearly $40 billion. CAA ICON offers world-class service in the areas of project management, strategic advisory, feasibility and planning, and beyond.

The Role

In this role, you will assist the Project Manager, Director, and Executive throughout the entire project phase, including design, construction, and completion of large-scale venue projects. You will be responsible for document control, communications, and all administrative functions to support the project team. Interact with Owners/Clients, Architects/Engineers, and Subcontractors, and project stakeholders professionally and tactfully on a regular basis.

Responsibilities

The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make.

• Attend regularly scheduled project meetings.
• Assist in organizing the project file system.
• Assist in getting meetings scheduled with project team members.
• Maintain minutes of relevant project-related meetings.
• Ensure the Construction Manager is implementing and maintaining its site logistics/utilization plans. Interface as necessary with adjacent and affected stakeholders.
• Assist in tracking open RFIs, Non-Conformance Logs, and submittals to ensure that the design team is providing the timely information needed to advance the work in the field.
• Update and assist in maintaining the CAA ICON project tracking logs.
• Review and log on-site inspection reports. Assist with assuring the highest standard of quality.
• Identify, monitor, and track all owner-open issues to ensure timely and effective resolution.
• Assist in the preparation of each monthly pay application for processing.
• Assist in compiling and assembling project deliverables.
• Assist in identifying/resolving obstacles to completing projects on time and within budget.
• Ensuring adherence to internal and external quality standards.

Requirements

• 3-5 years of experience in the construction or a related services industry.
• Bachelor’s Degree Required (Construction, Engineering, Architecture, Real Estate, or similar industry).
• Exceptional communication and organizational skills.
• Self-starter with the ability to work independently.
• Multi-tasking and the ability to problem-solve and master new concepts in a short period of time.
• Familiarity with the Microsoft suite of software (Word, Excel, Project, Teams, OneDrive, etc.).
• Working knowledge of the principles, practices, and terminology in the construction industry, including scheduling and cost estimating preferred.
• Ability to read, understand, and interpret contract documents, drawings, specifications, scopes of work, and project schedules.
• Detail-oriented, organized in thought, process, and action, as well as creative, analytical, and collaborative.

Location

This role is based in Toronto, ON.

Compensation

The annual base salary for this position is in the range of 77,000 - 90,000 CAD. This position is also eligible for benefits and a discretionary bonus. Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in the role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Benefits

At CAA ICON, we offer a competitive compensation and benefits package:

• Medical, Dental, Vision Insurance
• 401K Plan
• Paid Vacation / Holidays
• Paid Sick Time
• Flexible Spending Accounts (Health Care and Dependent Care)
• Voluntary Life Insurance
• Telemedicine
• Paid Parental Leave and Other Paid Leaves of Absence
• Adoption Benefits
• Educational Assistance
• Mental Health Resources
• Employee Assistance Plan