C202 - Program Assistant - (Part Time)

Phoenix Society; Chilliwack; On-site; CAD 41,000 - 44,000; Part time

Job summary

Phoenix Society in Chilliwack, BC is seeking a Program Assistant (Part Time) to support daily facility operations and clients with physical, emotional, and social needs. The role involves life skills support, medication reminders, and helping maintain a safe, healthy environment.

The position reports to the Program Manager and requires a Grade 12 and a Certificate in Community Social Service, plus relevant experience. Weekend shifts (Saturday-Sunday) and evening hours are included.

Qualifications

• High school completion (Grade 12) or equivalent.
• Certificate in Community Social Service or related field.
• 1 year of experience with marginalized populations or similar settings.
• Criminal records check with vulnerable sector screening required.
• TB screening and immunization records required.
• First Aid 1 and CPR certified.

Responsibilities

• Support daily facility operations and client needs.
• Assist with life skills development, personal care, and activities of daily living.
• Administer medications and provide reminders per policy.
• Coordinate client activities and community resources.
• Complete records, logs, and progress reports.
• Debrief with incoming shifts to ensure smooth handoffs.
• Supervise volunteers as required.
• Maintain a safe, clean building environment.

Skills

Windows OS

Microsoft Word

Excel

Database management

Office equipment

Attention to detail

Communication skills

Problem solving

Team player

Education

Grade 12

Certificate in Community Social Service

Tools

Building security monitoring system

Telephone system

Fax machine

Photocopier

Job description

Title: Program Assistant -(Part Time)

Number of Positions: 1

Competition Number: C202

Location: Chilliwack,BC

Position Status: PartTime, Permanent

Shift Timings & Days: (Saturday- Sunday) 12:00 am(midnight) - 08:00 am

Reports to: ProgramManager

Compensation: (Grid 21)$29.76 - $31.64

Job Summary

The Program Assistant supports the daily operations of the facility and supports clients by providing a variety of day-to-day physical, emotional, and social supports, life skills assistance, information, resources, and demonstrations, in accordance with pre-established care schedules. Works to ensure a safe, well maintained, and healthy environment.

Responsibilities

• Providesfeedback and input regarding clients’ needs, performance, and progress
• In accordancewith established care plans, assists clients with the development of lifeskills such as maintaining personal hygiene, housekeeping, meal planning andpreparation, meeting financial obligations, making and keeping appointments,and interpersonal skills by methods such as demonstrating and modelingappropriate actions
• Administersmedication to clients and provides medication reminders, in accordance with established policy
• Participates inand oversees various client-focused social and recreational activities
• Identifies available social, economic, recreational, and educational services and resources in the community that will meet clients’ needs. Provides clients with related information
• Assists clients with activities of daily living such as feeding, lifts and transfers, grooming, and toileting
• Accompanies clients on outings such as appointments, shopping, and leisure activities
• Completes and maintains related records and documentation such as statistics, progress reports, and daily logs
• Receives client feedback, and inquiries and complaints, and responds as required
• Performshousekeeping duties such as sweeping and mopping floors, vacuuming, dusting, washing dishes, and laundry
• Required to debrief with incoming shifts to ensure detailed transfer of information (e.g. concerns)
• Support a safe, well maintained and healthy building environment
• Complete regular rounds of facility as scheduled throughout shifts
• Provides direction to volunteers as required
• Performs other related duties as assigned

Qualifications

• Grade 12
• Certificate in Community Social Service.
• 1 year of experience working with marginalized populations, substance use services, mental health, corrections, etc., or equivalent
• Satisfactory completion of a criminal records check with vulnerable sector screening is required
• Satisfactory completion of Tuberculosis Screening form is required
• Satisfactory completion of Employee Immunization Record form is required
• First Aid 1 and Current CPR certificate is required

Skills & Knowledge

• Knowledge of Windows, Microsoft Word, Excel, and database management systems
• Knowledge of and ability to operate standard office equipment, including: telephone system,fax machine, photocopier, printer, and computerized building security monitoring system
• High level of integrity and dependability with a strong sense of urgency and results-orientation
• Strong problem solving, analytical, and creative skills with the ability to exercise sound judgment and make decisions based on accurate and timely analysis
• Strong interpersonal skills and ability to communicate effectively in writing and verbally
• Demonstrated commitment to the social sector with a passion for the organization’s mission is essential

Competencies

Approach to Work

• Demonstrates initiative, flexibility, adaptability and resourcefulness
• Actively seeks and incorporates feedback to inform continuous self-improvement
• Sets goals, creates and implements action plans, monitors progress, and evaluates results
• Adeptly manages competing tasks and uses time efficiently and effectively

Job Knowledge & Quality of Work

• High degree of relevant and current job knowledge and skill
• Consistently produces accurate, thorough, high-quality work in a timely manner
• Builds and promotes a culture of health and safety in the workplace
• Implements and enforces best practices in health and safety within the workplace

Judgement & Decision-Making

• Models independent thinking and creativity
• Demonstrates effective problem-solving skills
• Makes clear, consistent, transparent and timely decisions after contemplating various available courses of action
• Exercises sound judgment in the best interests of the organization

Communication & Interpersonal Skills

• Expresses themselves clearly and professionally both verbally and in writing
• Displays high emotional intelligence; uses tact and diplomacy in dealing with sensitive, complex and confidential situations
• Has a manner, style and presence that makes a positive impression
• Listens to and considers others’ views

Personal Leadership

• Models the organization’s core values of social justice, teamwork, social innovation, and strength-based practices
• Fosters enthusiasm, energy and commitment
• Takes responsibility for personal actions, performance and health
• Is reliable and accountable; shows up on time ready to work

Teamwork & Collaboration

• Effectively works with their colleagues to ensure organizational success
• Champions positive working relationships with staff and external stakeholders
• Supports an environment of openness, and champions teamwork and communication across programs
• Leverages the expertise and experience of others for organizational success

People Leadership

• Takes responsibility for the success of the organization
• Inspires, motivates and influences others in the organization
• Acts as an ambassador of the organization, promoting the values and mission
• Demonstrates pride and enthusiasm to the team and promotes cooperation, fairness and equity

People Management

• Displays interest, concern and respect for their staff and their staff’s development
• Establishes clear roles, responsibilities, priorities and performance targets for staff
• Motivates, develops and retains a talented, high-performing team
• Gives recognition and acknowledgement to staff for their achievements

Task Leadership

• Able to translate the strategic goals and priorities of the organization into an achievable and measurable operational plan for their unit
• Makes clear, consistent, transparent and timely decisions
• Displays effectiveness, assertiveness and persistence in the pursuit of program goals
• Able to identify gaps in knowledge or capacity and seek the appropriate support and/or resources

Task Management

• Strives for high-quality performance and takes initiative to seek improvement in outputs and efficiencies
• Delegates appropriately to fully utilize their staff to accomplish program goals
• Creates a sense of accountability for results
• Oversees and manages the organization’s resources, including ensuring sound financial management

Closing Details

Closing Date

Internal applications will be accepted untilOctober 1st , 2026, 04:00 pm

“All employees, including laid off and displaced employees,are entitled to apply on the vacancy and be considered pursuant to theprovisions of Article 12.9.” Internal applicants must notify the manager ofintent to apply.

External applicants will be reviewed after internalapplicants have been reviewed and interviewed.

All qualified applicants are welcome to apply.

Phoenix is committed to employment equity and encouragesapplications from people of all gender identities and expressions, persons withdisabilities, Indigenous peoples and visible minorities. Persons withdisabilities who anticipate needing accommodations for any part of theapplication and hiring process may contact our HR department. Any personalinformation provided will be maintained in confidence.

While we thank all applicants for their interest in thisopportunity, only those selected for an interview will be contacted.