Buying Assistant

Altis Recruitment; Vancouver; On-site; CAD 40,000 - 55,000; Full time

Job summary

A client in the pharmaceutical distribution space is seeking a highly organized Buyer’s Assistant to support purchasing operations. This onsite role involves managing product data, liaising with vendors, and ensuring effective communication with internal teams. Candidates should have strong administrative skills and at least one year of corporate experience. The role offers potential for conversion into a permanent position.

Qualifications

• At least 1 year of experience in a corporate office setting.
• Proficiency with ERP systems such as SAP, Oracle, or Dynamics.
• Experience in the pharmaceutical industry is preferred.

Responsibilities

• Support day-to-day purchasing operations.
• Manage product and pricing data.
• Act as liaison between internal teams, vendors, and retail partners.

Skills

Administrative skills

Effective communication

Organizational skills

Data entry skills

ERP systems familiarity

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Power Point

Job description

Our client in the pharmaceutical distribution space is seeking a highly organized and detail-oriented Buyer’s Assistant to support their purchasing team. This role is ideal for someone with strong administrative skills who thrives in a fast-paced, cross-functional environment. The Buyer’s Assistant will support day-to-day purchasing operations, manage product and pricing data, and act as a liaison between internal teams, vendors, and retail partners.

This is a contract opportunity with the potential for conversion to a permanent role for the right candidate. This role is onsite at the client's office in Richmond. Candidates must be elligible to work in Canada.

Responsibilities:

Purchasing & Inventory Support

• Distributes purchase orders based on information directed by the Buyers.
• Responsible to follow-up with vendor to confirm receipt of purchase order.
• Responsible for expediting all orders relating to their category including regular, promotional, and special orders.
• Provide feedback to Buyer on availability based on interactions with vendors i.e., late shipment, short shipments, etc.
• Coordinates the images and products and ensures that all items have an image attached and, where applicable, a product profile.
• Responsible for addressing quality and packaging issues/inquiries with customers and suppliers.
• Entering/deleting/modifying sales orders as required.
• Creates stock transfers to the morgue of non-saleable products and/or products to be returned to the vendor.
• Processes documentation for vendor recalls.
• Updating back-order reports and items

Administration & Accounting

• Integral role in creating and maintaining items, including price information, description, cost, etc.
• Responsible for pricing maintenance and ensuring that the product descriptions adhere to the company naming convention criteria.
• As required, assist other members of the department with administration duties.
• Responsible for initiation and distribution of debits relating to pricing adjustments e.g., floor stock protection, vendor deals.
• Ensure appropriate documentation is provided to returns and the account department for accurate processing of debits.

Customer Service & Internal Collaboration

• Investigates and reports back to customer regarding product information inquiries.
• Liaise with internal staff (i.e., customer service, distribution Centre, accounting dept) as well as the Buyer, customers, and vendors.
• Responsible for following company policies and procedures and uses good judgement to determine the best action required for successfully completing customer service issues/requests.

Qualifications:

• Highschool diploma or equivalent
• At least 1 year of experience in a corporate office setting
• Effective written and verbal communication skills demonstrated by the ability to interact with other departments, customers, and vendors.
• Proficiency with Microsoft Word, Excel, and Power Point. Preference for candidates with experience working with ERP systems (SAP, Oracle, Dynamics, ASW etc.)
• Good organizational, administrative and time management skills are required to manage multiple concurrent projects demonstrating attention to detail.
• Accurate data entry/keyboarding skills
• Experience in the pharmaceutical industry is preferred.