Buyer (RFT 1.0 FTE)

The Royal Mental Health Centre; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A healthcare organization seeks a skilled procurement officer to manage all sourcing and purchasing activities for the Royal Ottawa Health Care Group. The role requires a strong background in supply chain management, proficiency in relevant software like the Ross Financial System, and excellent customer service abilities. Successful applicants will hold a minimum of 3 years of community college education and have at least 3 years of experience in procurement, thriving in a high-pressure environment while maintaining strong organizational skills.

Qualifications

• Minimum of 3 years of Community College education in a related discipline in Supply Chain.
• At least 3 years of procurement experience in a purchasing environment.
• Proficiency in English (A-level) in oral and written skills; bilingualism in French/English is an asset.

Responsibilities

• Procure all commodities and services for the ROHCG and its affiliated entities.
• Enter all orders into the Ross Financial System and create reports as required.
• Compose and prepare requests for tenders and evaluate tender responses.

Skills

Customer service

Organizational skills

Proficiency in computer applications

Multi-tasking

Communication skills

Education

Community College education in Supply Chain

Tools

Ross Financial System

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Duties:

• Procure all commodities and services for the Royal Ottawa Health Care Group (ROHCG) and its affiliated entities.
• Enter all orders into the Ross Financial System (or other applicable software) and create reports as required.
• Compose and prepare requests for tenders and/or proposals to post on Biddingo and St. Joseph's Capital Buying Group. Evaluate tender responses and select the most appropriate source of supply in consultation with the client, as necessary. Finalize purchases and distribute letters of "regret."
• Coordinate with ROHCG Customs Broker to ensure timely clearance of goods from outside Canada and maintain accurate documentation.
• Investigate and expedite late deliveries.
• Resolve discrepancies in Purchase Orders and Invoices.
• Arrange for return or replacement of incorrect or defective merchandise.
• Research markets for new products and alternatives through publications, suppliers, trade shows, etc. Arrange testing and evaluation of new products. Recommend cost-effective alternatives.
• Manage products under WHMIS control in accordance with WHMIS criteria. Ensure products are accompanied by MSDS sheets if applicable. Record new and re-purchased goods and forward to the WHMIS clerk for processing.
• Assist with Capital Budget preparations by sourcing, providing specifications, and forecasting costs for requested Capital items.
• Coordinate installation of new furniture and equipment with relevant departments and suppliers.
• Ensure proper handling of chemicals and WHMIS-controlled products, maintaining necessary data for safety and incident response.
• Operate in compliance with staff and patient/client safety practices, policies, and procedures of the ROHCG.
• Maintain a work environment aligned with The Royal's Anti-Racism, Harassment & Discrimination-Free policy.

Qualifications:

• Minimum of 3 years of Community College education in a related discipline in Supply Chain.
• At least 3 years of procurement experience in a purchasing environment.
• Proficiency in computer applications (Word, Excel, Internet, Outlook).
• Ability to work effectively in high-pressure environments with minimal supervision.
• Strong customer service skills.
• Good organizational skills with the ability to multi-task and prioritize.
• Knowledge of or training in the Ross Financial System is an asset.
• Excellent verbal and written communication skills.
• Ability to work as part of a team.
• Understanding of ergonomics in the workplace is an asset.
• Proficiency in English (A- level) in oral and written skills; bilingualism in French/English is an asset.