Buyer

Kibbi; Ottawa; On-site; CAD 65,000 - 90,000; Full time

Job summary

Med-Eng is seeking an experienced Buyer to procure materials, supplies and equipment. You will work under the Strategic Supply Chain Manager and Specialist to ensure timely delivery and compliance with policies, while traveling as needed.

The role requires five years’ purchasing experience, knowledge of ITAR, and ability to negotiate with vendors. Proficiency in Microsoft Office and ERP systems is essential for accurate reporting and materials management.

Qualifications

• Minimum of five (5) years’ experience as a buyer
• Knowledge of ITAR and other applicable laws and regulations
• Experience procuring electronics and soft-goods manufacturing materials and supplies
• Strong purchasing, contract management and inventory control knowledge
• Read and interpret policies, drawings and specifications accurately

Responsibilities

• Review purchase requisitions for completeness and remaining funds; determine procurement method
• Issue purchase orders and revise as requirements change or costs rise
• Acquire sourcing information: price, quality, availability, terms, vendor flexibility
• Monitor contracts, expediting delivery and reconcile invoices
• Ensure compliance with purchasing policies and MSDS, insurance and trade controls; travel as required

Skills

Negotiation skills

Vendor management

Communication skills

Microsoft Excel

Time management

Education

Bachelor’s degree in business administration, commerce, materials management or related field

Certified Purchasing Professional (CPP) or CPIM desirable

Tools

Microsoft Excel

Microsoft Word

Microsoft Dynamics AX

Job description

Summary

Under direction from the Strategic Supply Chain Manager and day to day guidance from the Strategic Supply Chain Specialist, purchases or negotiates to purchase materials, supplies and equipment commonly used by Med-Eng; assists with designated general service functions; performs other related work as required.

Duties & Responsibilities

• Will perform the full range of assigned tasks, under less supervision, while exercising discretion and independent judgment within established guidelines.
• Reviews purchase requisitions for completeness with appropriate authorizations and available funds, evaluates the method of procurement to be used; determines specification requirements and vendor pool.
• Secures and compares information regarding source of supply, price, quality, availability, terms and conditions and related information for varied materials, supplies, services and equipment; uses research sources, as appropriate.
• Minimize the number of GWTs going between plants by ensuring materials arrive at the correct plant when required according to MRP;
• Issues purchase orders to procure designated type of commodities and equipment; based on Med-Eng policy and prepares revisions to purchase orders when the requirements change, or costs will exceed original order.
• Ensures accurate and timely reporting (AX) to allow for internal visibility of material status and visibility to purchasing on time delivery
• Monitors contracts and orders and expedites delivery; compares invoices to purchase orders and reconciles discrepancies;
• Escalates disputes, delivery dates, material shortages and any other issues to Strategic Supply Specialist for resolution.
• Explains policies and procedures to individuals needing to procure materials, services and supplies; helps insure compliance with purchasing policies and procedures approved by the Strategic Supply Chain Manager; insures that any risk related to services and supplies is identified and controlled, such as by obtaining Material Safety Data Sheets, insurance requirements, maintenance manuals, and trade compliance certificates.
• Travel is required.
• Performs other related duties as required.

Qualifications

• Possession of a degree/diploma from an accredited college or university with a major in business administration, commerce, materials management or a related field.
• Certificate: Possession of a Certified Purchasing Professional or Certified in Production and Inventory Management is desirable
• A minimum of five (5) years’ experience as a buyer.
• Knowledge of principles, practices and methods of purchasing in the private sector; International Traffic in Arms Regulations (ITAR) and other applicable laws and regulations.
• Previous experience procuring materials, equipment and supplies commonly used in electronics and soft-goods manufacturing; sources of supply, marketing practices, and pricing methods; basic financial record keeping, contract management and inventory control principles and procedures; standard office practices and procedures; business English and basic mathematics.
• Strong organizational skills;
• Ability to prioritize work;
• Excellent working knowledge of Microsoft office, including excel and word.
• Ability to buy items of the right quantity and quality, at the right price, at the right time from the right source; clearly and accurately express needs of Med-Eng to wide spectrum of vendors; evaluate bids; reconcile discrepancies, expedite transactions, and follow up on purchasing matters.
• Make accurate mathematical calculations; organize work and utilize good time management techniques to meet critical deadlines.
• React with a sense of urgency and work independently within procedural guidelines to solve purchasing problems; read and interpret policies, procedures, drawings and specifications;
• Communicate effectively, both orally and in writing; maintain detailed and accurate records; establish and maintain effective working relationships with those contacted in the course of the work using tact and diplomacy.