Business Support Associate - Canada

Jazz Pharmaceuticals; Toronto; On-site; CAD 66,000 - 100,000; Full time

Job summary

A leading biopharmaceutical company in Toronto is seeking an Administrative Coordinator to support the Neuroscience and Oncology teams. The role includes managing contracts, invoices, and procurement tasks. A successful candidate will have excellent administrative skills and strong organizational abilities. Experience with MS Office is required, and proficiency in English is essential. This position offers competitive compensation and a comprehensive benefits package.

Benefits

Competitive salary

Annual bonus eligibility

Extended health care benefits

Paid vacation

Qualifications

• Must have a 'can do' attitude and be able to work autonomously and as part of a team.
• Ability to work well and deliver under pressure.
• Be resourceful, proactive, assertive, easy to approach and self-motivated.

Responsibilities

• Provide administrative and logistical support to Neuroscience and Oncology teams.
• Manage procurement tasks and contracts effectively.
• Project manage meetings and events in support of business objectives.

Skills

Excellent administration skills

Strong organizational and time management skills

Ability to adapt to shifting priorities

Very good command in written and spoken English

Intermediate to advanced MS Office skills

Job description

If you are a current Jazz employee please apply via the Internal Career site.

Jazz Pharmaceuticals is a global biopharma company whose purpose is to innovate to transform the lives of patients and their families. We are dedicated to developing life-changing medicines for people with serious diseases — often with limited or no therapeutic options. We have a diverse portfolio of marketed medicines, including leading therapies for sleep disorders and epilepsy, and a growing portfolio of cancer treatments. Our patient-focused and science-driven approach powers pioneering research and development advancements across our robust pipeline of innovative therapeutics in oncology and neuroscience. Jazz is headquartered in Dublin, Ireland with research and development laboratories, manufacturing facilities and employees in multiple countries committed to serving patients worldwide. Please visit www.jazzpharmaceuticals.com for more information.

This position will report to the Senior Business Coordinator, Canada.

The owner of the position will be mainly responsible for providing efficient administrative, organizational, and logistical business support to the Neuroscience and Oncology Commercial and Medical Teams. In addition, this role will support the Sr. Business Coordinator Canada on general tasks. The job holder will collaborate closely with all internal and external stakeholders relevant to the Neuroscience and Oncology Commercial and Medical teams, while demonstrating Company values at all times.

Essential Job Functions :

Responsible Procurement Coordinator for the Neuroscience and Oncology Commercial teams and the Medical Team

Timely preparation and tracking of PRs / POs

Responsible for contract management (requesting contracts and timely execution of contracts)

Distribute and manage contracts within Jazz systems (Coupa and HCP engagementNOW)

Invoice management (ensure invoices passed on to accounting on time and keep track of paid / unpaid invoices)

Together with Business Owners, manage and maintain tracking list of all procurement tasks

Accrual and budget management support to the Neuroscience and Oncology Commercial and Medical teams.

Vendor management including system setup

Acts as the liaison between Jazz Pharmaceuticals Procurement Operations and Jazz Canada

Responsible for the administrative part of the health care professionals (HCPs) sponsorship process for national and international congresses, incl. travel and accommodation organization for HCPs including expense reporting in Concur.

Responsible for the end-to-end HCO Sponsorship Program.

Responsible for Facilities Management of the Mississauga Head Office, including but not limited to, maintaining relationships with Building Superintendents, Jazz Global Facilities Management, procurement management for all Head office related activities (Rent, Bell Fibe Network, Couriers, Supplies, Mail), working closely with Jazz IS / IT departments providing onsite network systems for upgrades and system outages, oversight of boardroom bookings.

Assist in administrative tasks of other departments and support the Sr. Business Coordinator Canada on general tasks and act as a back-up.

Project manage meetings, events, including booking and planning of internal and external meetings and off-sites in support of the business.

Assist Payroll department in the preparation and distribution of Annual T2200s.

Build strong working relationships with the Neuroscience and Oncology Commercial and Medical teams to ensure the business is supported to achieve our objectives.

Work within legal and compliance guidelines.

Protect the interest of the Company in accordance with policies and governmental laws and regulations.

Required Knowledge, Skills, and Abilities

Excellent administration skills

Must have a “can do” attitude and be able to work autonomously and as part of a team

Ability to work well and deliver under pressure

Be resourceful, proactive, assertive, easy to approach and self-motivated

Strong organizational and time management skills

Ability to execute on multiple projects simultaneously

Ability to manage own workload with flexible approach

Ability to drive projects forward, work on own initiative and work with a cross-functional team

Ability to adapt to shifting priorities

Accurate, with an eye for detail

Essential : Very good command in written and spoken English (French an Asset)

Experience in similar job / environment

Intermediate to advanced MS Office skills (Teams, Word, Excel, Outlook, PowerPoint)

Jazz Pharmaceuticals is an equal opportunity / affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any characteristic protected by law.

FOR CANADA BASED CANDIDATES ONLY

Jazz Pharmaceuticals Canada, Inc. and Celator Pharmaceuticals Corp. are committed to fair and equitable compensation practices, and we strive to provide employees with total compensation packages that are market competitive.

For this role, the full and complete base pay range is : $66,400.00 - $99,600.00

Individual compensation paid within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, and other pertinent factors. The goal is to ensure fair and competitive compensation aligned with the candidate's expertise and contributions, within the established pay framework and our Total Compensation philosophy. Internal equity considerations will also influence individual pay decisions. This range will be reviewed on a regular basis.

At Jazz / Celator, your base pay is only one part of your total compensation package. The successful candidate may also be eligible for a discretionary annual cash bonus or incentive compensation (depending on the role), in accordance with the terms of the Company's Global Cash Bonus Plan or Incentive Compensation Plan, as well as discretionary equity grants in accordance with Jazz’s Long Term Equity Incentive Plan.

The successful candidate will also be eligible to participate in various benefits offerings, including, but not limited to, Extended Health Care, Dental, Long Term Disability, Life Insurance, RRSP, and paid vacation.