Business Operations Coordinator (Entry-Level)

versafile1; Vancouver; Hybrid; CAD 42,000 - 54,000; Full time

Job summary

VersaFile, a fast-growing software company, is seeking an entry-level Business Operations Coordinator in Vancouver. You will support day-to-day activities across Operations, Finance, Marketing, Services Delivery and Sales to streamline workflows and drive efficiency.

This is a true learning role for recent graduates or interns, offering exposure to multiple business functions, mentorship from senior leaders, and opportunities to contribute ideas and process improvements while in a hybrid Gastown

Qualifications

• Recent graduate with a degree or diploma in Business, Commerce, Marketing, Operations or a related field.
• Internship, co-op, campus leadership or part-time office experience is an asset.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Comfortable working with spreadsheets, presentations and business systems.
• Strong problem-solving mindset with a willingness to learn.
• Self-starter who is proactive and resourceful.

Responsibilities

• Support day-to-day operational and administrative business activities.
• Assist with improving workflows, documentation and internal processes.
• Assist with project management and delivery for our SAP Professional Services Team.
• Help identify opportunities for automation and operational efficiencies.
• Coordinate and maintain spreadsheets, reports and business tracking tools.
• Support finance-related administrative tasks such as time-tracking and invoice support and data organization.
• Assist with Sales support activities and lead tracking.
• Support marketing initiatives including research, coordination and campaign administration.
• Conduct research and gather business insights to support leadership decision-making.
• Assist with preparing presentations, reports and internal documentation.
• Coordinate across departments to ensure projects and tasks are progressing effectively.
• Take ownership of smaller operational projects and process improvements.

Skills

Microsoft Office

Project management tools

CRM familiarity

Education

Bachelor's or Diploma in Business/Commerce/Marketing/Operations

Tools

SAP

Job description

Business Operations Coordinator(Entry-Level)

VersaFile is a fast-growing software company that specializes in attachment and data archiving solutions for SAP, SuccessFactors and other Enterprise Software applications, seamlessly integrating with a variety of document management systems. Our clean core approach empowers enterprises to manage their SAP data lifecycle more efficiently and compliantly.

Position Overview:

We are seeking a motivated and detail-oriented entry-level Business Operations Coordinator to join our growing team. This is a true entry-level opportunity designed for a recent university graduate or a candidate with internship or co‑op experience, who’s interested in gaining hands‑on exposure across multiple areas of business operations.

In this role, you will support day‑to‑day initiatives across Operations, Finance, Marketing, Services Delivery and Sales. Your primary objective will be to help streamline, improve, automate, and coordinate tasks that support the efficiency and scalability of the business. This role is ideal for someone who is curious, organized, proactive and eager to learn how different business functions work together.

You will gain exposure to a variety of different projects and responsibilities that can help shape your long‑term career path in business operations, professional services, project coordination, marketing, finance, or strategy.

This role will have you working out of our Gastown office 3 days a week.

What You’ll Do:

• Support day‑to‑day operational and administrative business activities

• Assist with improving workflows, documentation and internal processes

• Assist with project management and delivery for our SAP Professional Services Team

• Help identify opportunities for automation and operational efficiencies

• Coordinate and maintain spreadsheets, reports and business tracking tools

• Support finance‑related administrative tasks such as time‑tracking and invoice support and data organization

• Assist with Sales support activities and lead tracking

• Support marketing initiatives including research, coordination and campaign administration

• Conduct research and gather business insights to support leadership decision‑making

• Assist with preparing presentations, reports and internal documentation

• Coordinate across departments to ensure projects and tasks are progressing effectively

• Take ownership of smaller operational projects and process improvements

Who You’ll Be:

• Recent graduate with a degree or diploma in Business, Commerce, Marketing, Operations or a related field

• Internship, co‑op, campus leadership or part‑time office experience is considered an asset

• Strong organizational skills and attention to detail

• Strong written and verbal communication skills

• Comfortable working with spreadsheets, presentations and business systems

• Strong problem‑solving mindset with a willingness to learn

• Self‑starter who is proactive and resourceful

What Skills You’ll Have:

• Experience with Microsoft Office (Word, Excel, Teams)

• Familiarity with project management tools or other business software like a CRM is an asset

• Exposure to SAP products is a nice‑to‑have

• Interest in operations, process improvement and business strategy

• Interest in software technologies

What You’ll Gain:

• Exposure to multiple business functions within a growing company

• Mentorship from senior business leaders

• Opportunities to contribute ideas and process improvements

• A strong foundation for future career growth in operations, strategy, marketing or business management

• Hands‑on experience working on meaningful business initiatives

Location:

This is a hybrid position where you’ll be required to be in the Gastown office in Vancouver 3 days a week.

To Apply:

• Only those candidates who are eligible to work in Canada and who are in Metro Vancouver prior to sending your application will be considered

We thank all applicants for their interest, and we will contact you for an interview if you are short‑listed as a candidate