Business Officer

InsideHigherEd; Waterloo; On-site; CAD 72,000 - 93,000; Full time

Job summary

A leading educational institution in Waterloo is seeking a Business Officer to provide administrative and financial support within Caretaking Services. The ideal candidate will manage budget expenditures, generate financial reports, and communicate with various stakeholders. A minimum of three years of relevant experience and an advanced college diploma in business or accounting is required. This is a full-time contract role requiring onsite presence.

Qualifications

• Minimum three years of relevant experience.
• Experience with preparing and monitoring budgets.
• Ability to maintain a high degree of accuracy under pressure.

Responsibilities

• Planning and administering expenditures for the operating budget.
• Generating standard financial reports.
• Acting as the first point of contact for enquiries.

Skills

Analytical skills

Communication skills

Customer service

Organizational skills

Multi-tasking

Education

Advanced College Diploma in business or accounting

Tools

Microsoft Office

SAP

FIS

Job description

Business Officer

Date Posted : 08 / 05 / 2025

Req ID : 44612

Faculty / Division : Asst VP - Operations & Services

Department : F.&S. Bldgs & Grounds -04

Campus : St. George (Downtown Toronto)

Position Number : 00041728

Description : About us :

The University of Toronto is a trailblazer not only in academia and research but also in ensuring operational excellence. U of T’s Facilities and Services group works diligently to make sure all stakeholders have a safe, clean, comfortable, attractive and sustainable environment in which to learn, teach and play. The Facilities & Services portfolio includes the operation and stewardship of over $3.5 billion in physical assets at the St. George campus situated in the heart of Canada’s largest city. We manage and provide service to over 120 buildings totaling 12 million square feet plus the operation and management of an extensive district energy system supporting more than 150 buildings. Not only are we One of Canada's Best Employers, we are one of Canada's Greenest Employers.

Your opportunity :

Under the direction of the Manager, Caretaking Services, the Business Officer provides administrative and financial support to the supervisors and managers within Caretaking Services. Acts as the first point of contact for visitors and guests to Caretaking Services, answers incoming calls and requests and redirects when necessary.

Your responsibilities will include :

• Planning and administering expenditures for operating budget
• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Handling sensitive and / or confidential information
• Generating standard financial reports
• Processing payroll
• Processing expense reimbursements
• Acting as the first point of contact for general enquiries
• Answering daily phone calls and recording them
• Directing calls to associate stakeholders
• Verifying the accuracy and completeness of information
• Tracking and monitoring the distribution and return of invoices
• Resolving issues within the scope of the role and escalating problems as needed

Essential Qualifications :

Advanced College Diploma (3 years) in business or accounting or related discipline; or acceptable combination of equivalent experience.

Minimum three years of relevant experience. Experience with preparing and monitoring budgets, analysis statistical data and using financial systems (e.g. SAP / FIS).

Advanced proficiency using Microsoft Office programs.

Demonstrated ability to work independently and efficiently in order to meet frequent and overlapping deadlines.

Ability to maintain a high degree of accuracy under conditions of frequent interruptions and multiple demands.

Excellent analytical, communication and customer service skills.

Excellent communication skills, critical thinking, interpersonal and organizational skills.

Assets (Nonessential) :

Familiarity with FIS an asset.

To be successful in this role you will be :

Communicator

Courteous

Multi-tasker

Organized

Resourceful

Team player

This is for a twelve (12) month contract position that requires onsite presence.

Closing Date : 08 / 19 / 2025, 11 : 59PM ET

Employee Group : USW

Appointment Type : Budget - Term

Schedule : Full-Time

Pay Scale Group & Hiring Zone :

USW Pay Band 10 $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Administrative / Managerial

Recruiter : Lena Olsson

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail] .

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