Business Office Assistant/Medical Records Coordinator

Business Office Assistant/Medical Records - Large Senior Living Community

We are seeking a Business Office Assistant/Medical Records Coordinator to assist and oversee financial operations and medical records of a large premier senior living community in Grand Junction, CO. Come join a team of dedicated, smart, and caring professionals as they work together to care for our seniors and provide them with the lifestyle they deserve.

Who we are

"Our supreme goal is to do and be the best in all we undertake, and to provide a Stellar life for our residents, their families and our employees." -Evrett Benton, CEO

If you are looking for a company and team that understands the value of people, then look no further!

Mantey Heights Rehabilitation and Care Center is a premier skilled living and memory care provider in the Western United States. Founded in 2012 we have experienced consistent growth adding senior living communities to our family each year. We continue to grow and are looking for top talent to join our team and continue the journey with us.

Mantey Heights is one of Stellar Senior Living's most vibrant senior living communities. Serving residents in a very active community full of fun, family, and opportunities to serve.

What we offer

• Competitive salary $58,240.00/yr - $64,480.00/yr
• Benefits include medical, dental, vision, generous Paid Time Off program, holidays, and more!
• A growing company with opportunities for advancement
• Company sponsored training, tuition reimbursement, and other learning opportunities

Job Description

The Business Office Assistant/Medical Records Coordinator supports the daily financial and administrative operations. This role works closely with the Business Office Manager to ensure accurate billing, resident account management, and compliance with regulatory requirements. Medical Records is responsible for organizing, maintaining, and securing all resident medical records in compliance with federal, state, and facility regulations. Ideal candidates are detail-oriented, organized, experienced in healthcare billing or office administration as well as ensures accuracy, timeliness, and confidentiality of documentation to support quality care and legal compliance in a skilled nursing facility setting.

Responsibilities

• Oversee and/or processing of accounts payable
• Oversee resident billing and accounts receivable
• Assisting corporate accounting team with month end close and preparation of financial statements
• Support department heads and other managers in their administrative duties
• Prepares charts for new admissions
• Consults with staff to help define and analyze information needed from the clinical record
• Develops a schedule for audits of the clinical record
• Conducts audits of the clinical record as scheduled
• Maintains the computerized physician order program and monitors physician visit schedule
• Assists as required in communications with appropriate staff to facilitate completion and accuracy of the clinical record
• Develops and maintains a tracking system to ensure telephone orders are signed promptly
• Processes transfer or discharge records and maintains appropriate clinical records on former residents
• Prepares clinical records for legal proceedings
• Assist in organizing and planning the medical records section in accordance with established policies and procedures
• Other duties as assigned

Qualifications

• Minimum of Associates degree in business or accounting. Prefer Bachelor's Degree in Business Administration/Accounting
• 2+ years of management or supervisory experience
• Benefits administration experience is highly preferred
• Excellent customer service and communication skills (good with employees, residents, and their families)
• A love of seniors and a desire to go above and beyond in their service

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The Colorado Job Application Fairness Act (JAFA) prohibits employers from asking prospective employees to disclose any age-related information. Therefore, Colorado applicants are not required to disclose their age, date of birth, dates of schooling or graduation, or other age-related information. Furthermore, Colorado applicants may wish to redact age-related information from their application materials, such as resumes or schooling transcripts.