Business Development Administrator

Okan; Calgary; On-site; CAD 42,000 - 65,000; Full time

Job summary

Okane is seeking a Business Development Administrator to support our team in Canada and Australia. The role is 32-40 hours per week with the Calgary office as an option.

You will help manage information, coordinate across time zones and contribute to growth while aligning with Okane's values. Key responsibilities include CRM maintenance in Deltek Vantagepoint, document control of marketing collateral, and coordinating conference registrations and tender tracking.

Qualifications

• Demonstrated experience with Microsoft Office with strong knowledge of Excel, Word, Outlook and SharePoint.
• Strong written and verbal communication skills.
• Ability to organize, coordinate tasks and manage multiple priorities.

Responsibilities

• Update and maintain CRM database in Deltek Vantagepoint, ensuring data and attachments are up to date.
• Document control and coordination for marketing collateral and metadata.
• Coordinate Business Development team SharePoint site and metadata management.

Skills

Microsoft Office

Strong communication

Tools

PowerBI

Deltek Vantagepoint

Job description

Are you someone who thrives on organization, managing information and enjoys supporting business growth through exceptional coordination and attention to detail?

If that sounds like you, we’d love to meet you. We’re growing in the North American region and are looking for a Business Development Administrator who can support our team in both Canada and Australia. This role is 32-40 hours per week, and open to our office in Calgary.

At Okane, we believe that integrated mine closure planning is just the starting point to ‘Help Create a Better Tomorrow’. We work with mining companies to return land responsibly and safely, enabling what comes next to serve both people and the planet. Our work challenges the status quo — we advocate for meaningful partnerships with communities, including Indigenous rightsholders, and design solutions that create lasting financial, environmental, and social value. From early-stage planning through to relinquishment, we’re helping reshape the future of mining — and we’re looking for people who want to be part of that transformation.

Responsibilities:

• Update and maintain CRM database in Deltek Vantagepoint system, including ensuring client data and supporting attachments for all opportunities, firms, contacts and marketing campaigns is up to date.
• Document control and coordination including maintenance of Okane's picture and paper database, marketing collateral (brochures, videos, fact sheets, case studies) and associated metadata.
• Coordination of Business Development team SharePoint site and maintenance of associated metadata.
• Coordination of conference attendance including maintaining a conference schedule, sending out deadline reminders for abstract, paper and presentation submission and coordinating conference registration.
• Management and maintenance of registration in tender and vendor registration systems (federal, provincial and state) and tracking these sites for opportunities.
• Completion of all weekly, monthly and quarterly business unit reports and scorecards.
• General administrative support for Business Development team members as required (including minutes, travel coordination and procurement of promotional materials).

Expectations for this Role:

• You have proven, high level organizational skills and attention to detail.
• You have project coordination, task prioritization and team time management experience.
• You have strong written communication skills (ability to edit language, grammar and formatting).
• You have strong interpersonal skills, including networking and relationship building.
• You have a self-starter attitude and willingness to be innovative and look for new solutions and efficiencies to support the team.
• You demonstrate behaviours indicative of Okane's Core Values (Passionate, Smart & Clever, Positive, Thoughtful & Caring, and Humble)
• You actively integrate health, safety and environmental considerations into every aspect of your work. This may look like completing hazard assessments and other HSE project requirements, following internal procedures and policies, participating in safety training, and promoting a safety culture.
• You are comfortable working flexibly across time zones.

Qualifications:

• Demonstrated experience with Microsoft Office with strong knowledge of Excel, Word, Outlook and SharePoint.
• Experience using Microsoft PowerBI and Deltek Vantagepoint are considered an asset.

Why Join Okane?

At Okane, we're committed to fostering a diverse, equitable, and inclusive workplace, where every individual is valued for their unique contributions. Our dedicated teams span across the globe, connecting people from diverse backgrounds and perspectives.

Our workplace culture is defined by the everyday behaviours of our team and driven by our Core Values:Passionate, Thoughtful & Caring, Smart & Clever, Positive and Humble. We believe in flexibility, work-life balance, and an open-door approach to communication.

We believe in personal and professional development, offering opportunities for continuous learning and growth. At Okane, we foster the opportunity for everyone to grow and develop their skills that align with their career path. As we continue to expand our global presence, we're looking for individuals who share our values and are dedicated to making a positive impact in the world.

If you require an adjustment during the recruitment/interview process, please let the HR team know, and we will work with you to meet your needs. For more information about Inclusion, Diversity & Equity at Okane, please click here: Diversity, Equity, and Inclusion • Okane Consultants.