Business Centre Assistant

McMillan LLP; Montreal; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading law firm in Montreal seeks a Business Centre Assistant to support daily operations, manage office supplies, and assist with facility matters. The ideal candidate has 2+ years of experience in a professional setting, excels in customer service, and is proficient with Microsoft Office 365. The position requires the ability to lift heavy items. Join a firm that promotes diversity and inclusion, offering growth and mentoring opportunities.

Benefits

Commensurate Compensation and Benefits Package

Fun Work Environment

Continuous Learning & Development

Qualifications

• Minimum of 2 years of experience in a professional office environment.
• Strong communication and customer service skills.
• Ability to lift/move heavy items up to 40 pounds.

Responsibilities

• Support day-to-day operations in the office environment.
• Coordinate repairs and maintenance for furniture and equipment.
• Manage incoming and outgoing mail and couriers.

Skills

Customer service

Communication skills

Technology skills

Microsoft Office 365

Job description

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Your Next Opportunity

Would you like to be a part of Canada’s leading and progressive Business Law firm?

McMillan has an exciting opportunity available in the Montreal Business Centre Department. As a Business Centre Assistant, and a member of the National Business Centre & Facilities Team, you are responsible to perform a variety of department functions / deliverables such as photocopying services, mail and courier, document scanning, electronic faxing, office supplies management and inventory. You will also support in maintaining the physical office environment; office moves, set ups, coordinating repairs and maintenance and other related services.

Your Next Opportunity

Would you like to be a part of Canada’s leading and progressive Business Law firm?

McMillan has an exciting opportunity available in the Montreal Business Centre Department. As a Business Centre Assistant, and a member of the National Business Centre & Facilities Team, you are responsible to perform a variety of department functions / deliverables such as photocopying services, mail and courier, document scanning, electronic faxing, office supplies management and inventory. You will also support in maintaining the physical office environment; office moves, set ups, coordinating repairs and maintenance and other related services.

Please note that this role has a requirement to work onsite in the Montreal office at all times. This role will provide support to firm members both onsite and remotely, but the successful candidate will always work from the Montreal office.

What You’ll Do

The role is to support the day-to-day operations and to provide a diverse range of services, which include but are not limited to the following :

• Support in maintaining the office environment; office moves and workspace setups for new hires and departures
• Coordinate furniture / equipment repairs and maintenance
• Responding to firm member’s request on facility matters
• Security access card activations / administration
• Sorting, digitizing, and archiving incoming mail and couriers
• Processing outgoing mail and couriers using carrier platform
• Sending and distributing incoming electronic faxes
• Digital imaging
• Printing, collating and binding documents
• Track monthly statistics
• Maintaining office supplies inventory, ordering, and stocking new inventory
• Monitor department equipment, troubleshoot minor issues and coordinate repairs
• Assist with Business Centre and Facility projects
• Support Events Team with events setups
• First aid & Evacuation Team Responder
• Other administrative duties as required

What You Bring

Minimum of 2 years of experience in a professional office environment. You have established yourself as a key resource in your successful career with your excellent customer service and communication skills, technology skills and ability to maintain a calm, positive and professional demeanor. You are able to act with discretion, respect for client confidentiality and exercise sound professional judgement and can take direction well and feel comfortable working independently or collaboratively within a team. Strong computer skills and proficiency and ability to learn new specialty software used by the Business Centre Department. You have the ability to take initiative, manage multiple tasks and priorities often under tight deadlines and have the flexibility to occasionally work shifts outside of regular working hours in order to accommodate meetings and events. You are proficient with Microsoft Office 365 tools including, Word, Excel, and Outlook. The ability to lift / move heavy items up to 40 pounds is also a requirement for the role.

McMillan Offers You

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation And Benefits Package

Fun Work Environment

Continuous Learning & Development

McMillan = You

At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

Let’s get started

If this position is for you, and you reside in or around the Montreal area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button.

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Law Practice

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