Business and Finance Administrator, YWCA JUMP Scarborough & Health Connect Programs (Contract)

YWCA Toronto; Golden Horseshoe; On-site; CAD 53,000; Full time

Job summary

An established industry player is seeking a dedicated Business Administrator to join their Employment and Training team. This role involves managing financial operations, including bookkeeping, budget preparation, and reporting, while ensuring effective service delivery for programs aimed at supporting newcomer women and gender diverse individuals. The ideal candidate will thrive in a collaborative environment, demonstrating strong organizational and communication skills. This position offers a chance to make a meaningful impact in the community while benefiting from comprehensive medical coverage and generous vacation time. If you are passionate about empowering others and have the skills to excel in a dynamic setting, we want to hear from you!

Benefits

Comprehensive Medical Coverage

Vision Coverage

Dental Coverage

Life Insurance

Long-Term Disability Benefit

Pension Plan

20 Vacation Days

Sick Leave

Paid Holidays

Financial Assistance for Professional Development

Qualifications

• In-depth knowledge of finance or business administration required.
• 3-5 years of related work experience preferred.
• Advanced computer skills are essential.

Responsibilities

• Assist in financial reporting, budgeting, and program audits.
• Oversee bookkeeping and maintain financial records.
• Provide administrative support and manage vendor relations.

Skills

Bookkeeping

Accounting principles

Customer service

Organizational skills

Communication skills

Ability to work under pressure

Education

Undergraduate degree in finance, business administration, or related field

Tools

Windows

Excel

Database applications

GP Dynamics

Job description

Employment Type: Full-Time, Contract

Work Hours: 35 hours per week

Salary: $52,348 (per annum, Level 6), plus comprehensive benefits

Location: 3090 Kingston Road, Suite 205, Scarborough, ON, M1M 1P2

Contract Period: May 19, 2025 - January 15, 2027

Internal Application Deadline: Monday, May 5, 2025

External Application Deadline: Wednesday, May 7, 2025

JOIN OUR TEAM

YWCA Toronto strives to uphold anti-discrimination practices and anti-oppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as Trans, intersex, non-binary, agender, and/or Two-Spirit. We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations.

The Business Administrator, as a member of the YWCA Toronto Employment and Training team, is responsible for a variety of coordination, administrative, financial and technical duties, and assisting in the operations and facilitation of the effective administration of the JUMP Scarborough and Health Connect programs. The Business Administrator will work as part of a team, contributing to quality service delivery and achievement of all JUMP Scarborough and Health Connect program goals. The position will maintain effective working relationships with the community, employers and program partners and in accordance with the mission and policies of YWCA Toronto.

ABOUT YWCA TORONTO – YWCA JUMP SCARBOROUGH

YWCA JUMP Scarborough is a settlement program for newcomer women, female youth and gender diverse people in Scarborough and surrounding areas. The program has a strong employment emphasis paired with services addressing the adaptation, settlement and integration needs of newcomer women and female youth. A comprehensive portfolio of services includes: needs and assets assessment, information and orientation, pre-employment, job search and skills training programs, wellness and mental health supports, community connections and professional networking opportunities; satellite workshops are offered in the North/East end of the GTA.

KEY RESPONSIBILITIES

• Assists the Managers with proposals and funders financial reports and forms
• Prepares and monitors the budget in consultation with the respective Manager
• Assists with all regular and/or annual program audits required by funders and program partners
• Oversees and monitors expenses, suggest budget changes as needed
• Prepares forecasts of cash flow, monitors expenses and uploads the required information to the funder and partner approved systems in consultation with the Managers
• In consultation with the Managers, prepares monthly claims and backup documentation, and submits them to the funders and program partners for reimbursement
• Maintains and prepares all bookkeeping according to the YWCA Toronto standards and policies
• Prepares financial statements for quarterly reviews and year-end reports in consultations with the Managers
• Processes and maintains accounts payable and accounts receivable entries in GP Dynamics and exports to the Finance Department; monitors outstanding payments where necessary
• Monitors payments and revenue monthly and brings discrepancies to the attention of the Managers and Finance Department; generates journal entries for corrections
• For the Health Connect program, in collaboration with the program Manager and Job Developer, oversees all financial aspects of administering wage subsidies to program participants, including preparing all required financial documentation, monitoring payments, communicating with participants and reporting any discrepancies and issues
• Responsible for updating and maintaining the financial components of the partnership agreements
• Monitors and balances petty cash accounts
• Provides administrative and organizational support to the Manager and staff team, and prioritizes urgent matters requiring attention
• Provide regular backup for the front desk staff, answers, screens and directs calls from the switchboard and replies to program email and telephone inquiries
• Ensures that office and program supplies for staff team are available and reordered as needed
• Acts as a contact for all vendors and lessors
• Responsible for program records management, which includes maintaining filing systems, recording monthly data in various databases (e.g. iCARE or CTS) for internal analysis and external reporting, and developing procedures and criteria for archiving and disposal
• Assists the Managers in checking data entry, monthly client statistics, TTC tickets distribution, mileage reimbursement, etc.
• Assists in the preparation of narrative reports to the funder
• Participates as a contributing member of the JUMP Scarborough and Health Connect teams; supports all department activities and attends community meetings as required
• Supervises volunteers and student placements as needed
• Any other duties as required

QUALIFICATIONS

• In-depth knowledge of an academic or technical discipline normally acquired through completion of an undergraduate degree (e.g. finance, business administration, commerce or related field). Work involves application of theoretical knowledge to job related activities
• Demonstrated knowledge and experience in bookkeeping and accounting principles required;
• 3-5 years directly related work experience;
• Must have advanced computer skills in Windows, Excel, Internet, and database applications;
• Knowledge of youth, women’s services, settlement, adaptation and employment programs required;
• Demonstrated ability to work under pressure;
• Superior customer service, verbal and written communication skills;
• Very strong organizational skills and detail-oriented;

WHAT WE OFFER:

• Comprehensive Medical, Vision, and Dental Coverage
• Life Insurance and Long-Term Disability Benefit
• Multi-Sector Pension Plan: Employer’s contribution of 5.75% and Employee Contribution of 3.25%
• Time off: Starts with 20 Vacation Days, 1.5 Days Per Month Sick Leave, 12 Paid Holidays, Health Promotional Days and 4 Float Days
• Other Benefits: Child Care Benefits, Maternity/Parental Leave Supplementary Employment Benefits, Educational/Sabbatical Leave, and Financial Assistance for Professional Development

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is within the Bargaining Unit. For internal applicants, this position is not secondable.

Posting Date: April 24, 2025

YWCA Toronto transforms lives. As the city’s largest multi-service women’s organization, we help women and gender diverse people escape violence, move out of poverty and access safe, affordable housing.

We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality.

Vaccination Policy: In accordance with YWCA Toronto’s COVID-19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public Health.

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring.

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.

YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted.

YWCA Toronto is a Scent-Sensitive Workplace.