Business Analyst – Records & Information Mgmt.

ProViso Staffing; Toronto; On-site; CAD 80,000 - 110,000; Full time

Job summary

A leading staffing company is seeking a Business Analyst in Toronto to support records retention compliance efforts for a major bank. The role involves maintaining policies and procedures, coordinating with stakeholders and vendors, and managing projects within a regulatory environment. Qualified candidates will have extensive experience in records management and a strong understanding of compliance regulations, making this an excellent opportunity for professionals in the field.

Qualifications

• 8 years of experience as a Business Analyst.
• 5+ years in Records Retention.
• 5+ years in regulatory compliance.

Responsibilities

• Support policy and procedure maintenance for document compliance.
• Coordinate and facilitate records destruction with vendors.
• Assist with RIM program deliverables and stakeholder management.

Skills

Records Retention

Compliance

Risk Management

Policy Production

Stakeholder Management

Education

University degree

Tools

Iron Mountain

Job description

Story Behind the Need:

• Business group: The Enterprise Records Retention Office is currently working to ensure document and records keeping compliance a cross their workstreams. Due to that legislative banks need to maintain records for a regulated number of years; emails, electronic and paper records need to be destroyed. This BA will assist in facilitating the policies regarding destruction of records.
• Project: The team is looking for a BA to support in producing and maintaining policy and procedures for their daily functionality.
• Reason: To backfill a departing BA

Candidate Value Proposition:

• The successful candidate will have the opportunity to work on a multifaceted project within Bank.

Typical Day in Role:

• Will be expected to assist with various RIM program deliverables, including (as needed): ideation (workshops/requirements gathering), design, drafting, socializing, tracking feedback and revising, finalizing, communicating and supporting related change management activities as well as associated reporting.
• Reviewing current Policy and procedure concerning record keeping
• Utilizing Project enterprise to monitor the status of the 21 areas within the bank
• Coordinating with internal and external stakeholders
• Facilitating regarding destruction of records
• Coordinate with the 3rd party vendor (Iron Mountain) to ensure documents are disposed of correctly
• Working with Bank teams to ensure the remediation plan is actioned, tracking and following up when needed
• Highlighting any deviations to the current schedule and outline any concerns

Must have skills:

• 8 years of experience as a Business Analyst
• 5+ years of recent experience with Records Retention in a control function
• 5+ years of recent hands on experience in regulatory in a risk, compliance function.
• 5 years experience with Records and Information Management (RIM) initiatives, particularly in financial institution settings
• Prior experience producing and maintaining Policy and Procedures

Nice to have:

• Prior Financial Institution Experience
• Exposure to Iron Mountain and scheduling an asset

Soft Skills Required:

• Must be able to work independently and manage multiple highly engaged stakeholders

Education:

• University degree and/or relevant experience.

Best VS. Average Candidate:

• The ideal candidate will have strong recent hands-on records retention experience and understanding of regulations in a risk, compliance and/or second line of defense function.
• This is not a typical BA or technology role. Not a requirement gathering role.

Candidate Review & Selection:

• Interview format: 1 step video call with HM 60 min

Job Details

13361

Contract

6 months

Toronto