Business Administrator

Boundary Mining Group; Delta; Sur place; CAD 42 000 - 62 000; Plein temps

Avantages offerts par ce poste

Competitive compensation

Comprehensive benefits

Paid vacation

Employee Assistance Program (EAP)

Career growth opportunities

Résumé du poste

Boundary Group is seeking a Business Administrator to support day-to-day administrative tasks, greet clients, and manage accounts payable and accounts receivable. The role involves coordinating with colleagues, maintaining records, and ensuring smooth office operations in a manufacturing environment.

Ideal candidates will have 2–5 years of office administration experience with strong AP/AR skills, and proficiency in MS Office and ERP software such as Infor Visual.

Qualifications

• 2–5 years of relevant business or office administration experience, including strong hands-on experience in both accounts payable and accounts receivable.
• Experience greeting and assisting clients, handling telephone inquiries, and providing professional customer service.
• Proficiency with Microsoft Excel, Outlook, and Word, and experience using accounting or ERP software; InforVisual is an asset.

Responsabilités

• Greet clients, customers, vendors, and visitors; determine their needs and connect them with the appropriate team member.
• Process vendor invoices, maintain vendor records, and prepare invoices for approval and payment; reconcile statements and follow up on discrepancies.
• Prepare customer invoices, apply payments, and maintain accurate customer account records; monitor receivables and follow up on overdue balances.

Connaissances

AP/AR experience

Customer service

Microsoft Excel

Communication

Formation

Business Administration

Bookkeeping

Outils

Infor Visual

Description du poste

About the Opportunity

Ideal Gear & Machine Works is part of Boundary Group, a diversified group of specialized industrial manufacturing and service companies serving customers throughout Western Canada. For more than 100 years, Ideal Gear has built its reputation on precision manufacturing, quality workmanship,and exceptional customer service.

We are seeking a Business Administrator who enjoys keeping an office organized, helping customers and colleagues, and managing day-to-day administrative responsibilities. Strong hands-on experience in both accounts payable and accounts receivable is essential to this varied role.

About the Role

Reporting to the Regional Controller, you will support the daily operation of the office, welcome and assist clients and visitors, and provide reliable administrative support to the team. You will also handle accounts payable and accounts receivable transactions, maintain accurate records, and follow up on outstanding items. This role suits an experienced administrator who is comfortable moving between customer service, office coordination, and transactional financial tasks.

Office Administration and Client Service

• Greet clients, customers, vendors,and visitors; determine their needs and connect them with the appropriate team member.
• Answer and direct incoming calls and general inquiries in a professional and helpful manner.
• Coordinate incoming and outgoing mail, courier deliveries, and shipments.
• Maintain office supplies and helpkeep reception, shared office, kitchen, and meeting areas organized and welcoming.
• Prepare meeting rooms and arrangerefreshments for meetings and visitors as required.
• Prepare and update correspondence, documents, spreadsheets, and electronic and paper filing systems.
• Provide day-to-day administrativesupport and coordinate requests with colleagues to keep office activitiesrunning smoothly.

Accounts Payable and Accounts Receivable

• Process vendor invoices, maintainvendor records, and prepare invoices for approval and payment.
• Reconcile vendor statements, investigate discrepancies, and follow up with vendors and internal contacts.
• Prepare customer invoices, applypayments, and maintain accurate customer account records.
• Monitor outstanding receivables andfollow up professionally with customers on overdue balances.
• Reconcile corporate credit cardtransactions and maintain supporting receipts and documentation.
• Respond to routine billing andpayment inquiries and refer more complex issues to the Regional Controller.
• Maintain organized financial recordsand provide supporting documentation for month-end and audit requests.

What You Bring

• 2–5 years of relevant business oroffice administration experience, including strong hands-on experience in bothaccounts payable and accounts receivable.
• Experience greeting and assistingclients, handling telephone inquiries, and providing professional customerservice.
• Ability to manage competingpriorities, follow through on requests, and balance office duties withtime-sensitive AP and AR tasks.
• Accuracy and attention to detailwhen entering transactions, maintaining records, and preparing documents.
• Proficiency with Microsoft Excel,Outlook, and Word, and experience using accounting or ERP software; InforVisual is an asset.
• Clear communication skills, acollaborative approach, and discretion when handling confidential business,financial, and employee information.
• Post-secondary education in BusinessAdministration, Office Administration, Bookkeeping, or a related field is anasset.
• Experience in a manufacturing orindustrial environment is an asset.

AdditionalResponsibilities

Contribute ideas to improve office processes. Providesupport to other Boundary Group operating companies as business needs require,including occasional travel between company locations. Perform other relatedduties as assigned.

Why Join Boundary Group

Boundary Group offers competitive compensation,comprehensive benefits, paid vacation, an Employee Assistance Program (EAP),and opportunities for career growth. We are committed to creating a respectful,collaborative workplace where employees are encouraged to learn, contributeideas, and build rewarding careers.

Equal Opportunity Employer

Boundary Group is committed to an inclusive and accessibleworkplace where everyone feels respected and valued. We welcome applicationsfrom all qualified individuals and will provide reasonable accommodationthroughout the recruitment process upon request.