Business Admin (Office Admin) Co-Op/Internship

Stech Technology UK Limited; Belleville; On-site; CAD 2,066,000 - 3,031,000; Full time

Benefits offered by this job

Hands-on experience

Mentorship

Career opportunities

Competitive hourly wage

Job summary

EMS-Tech Inc. is seeking a motivated student to support office administration and quality management activities in Belleville, ON. The role offers hands-on experience in a technical office setting and mentorship from experienced engineers.

You will split time between office tasks and quality management work, contributing to document control, codes and standards, file digitization, and process improvement projects while developing your skills in Microsoft Power Platform and Office tools.

Qualifications

• Currently enrolled in one of the specified programs outlined above.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), experience with the Microsoft Power Suite (PowerBI), Power Automate, Power Apps) is an asset.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Strong organizational skills and attention to detail.
• Willingness to learn and take initiative in a dynamic work environment.

Responsibilities

• Office Admin Tasks (50%): Monitor and organize office supply closet
• Office Admin Tasks (50%): Order office supplies
• Office Admin Tasks (50%): Act as a backup for reception
• Office Admin Tasks (50%): Collect mail and deliver inter-office mail
• Office Admin Tasks (50%): Receive parcels at reception; stock onsite meeting spaces
• Office Admin Tasks (50%): Light organization of shipping area (e.g., breaking down cardboard boxes)
• Office Admin Tasks (50%): Organize Company vehicle maintenance
• Office Admin Tasks (50%): Support with company events
• Quality Management System and Office/Analytical Tasks (50%): Support the Document Control team with processing incoming/outgoing files, project drawing issues, and file management system ‘clean-up’.
• Quality Management System and Office/Analytical Tasks (50%): Assist with the management of Codes and Standards and Catalogue and Pamphlets
• Quality Management System and Office/Analytical Tasks (50%): Advance the status of archive digitization.
• Quality Management System and Office/Analytical Tasks (50%): Work with the QMS team to publish new and revised policies, procedures, work instructions, and supporting QMS documents, and collaborate on continual improvement objectives.
• Quality Management System and Office/Analytical Tasks (50%): Support PIC initiatives.
• Quality Management System and Office/Analytical Tasks (50%): Collaborate with team members on various projects and initiatives.

Skills

Analytical thinking

Problem-solving

Communication

Teamwork

Independent work

Organizational skills

Attention to detail

Education

Bachelor of Social Science

Bachelor of Arts

Business Administration

Tools

Microsoft Office Suite

Microsoft Excel

Microsoft Power BI

Power Automate

Power Apps

PowerPoint

Word

Job description

Posting Date: September 2026

Start Date: May 2027 (4-12mth options)

Location: EMS-Tech Inc. – 699 Dundas Street West, Belleville, ON

Work Type: Onsite, in Office, Monday – Friday, 40hrs/week

About Us:

EMS-Tech Inc. is a highly successful and expanding engineering firm that specializes in the design and supply (OEM) of bulk material handling equipment. For over 40 years we have delivered projects great and small around the world. We are dedicated to supplying high-quality large-scale machines and systems and providing innovative, custom solutions.

With our headquarters in Canada, and offices in the Netherlands, China, and Australia, we are constantly pushing the envelope related to self-unloading ships, stackers, stacker-reclaimers, shiploaders and conveyor systems.

Role & Responsibilities:

We are currently seeking a motivated and talented student to join our team for the summer. This is a fantastic opportunity to gain practical experience and contribute to advancing engineering science within the scope of bulk materials handling. We are looking for a candidate who is currently enrolled in one of the following programs at an Ontario College or University:

• Bachelor of Social Science
• Bachelor of Arts
• Business Administration

See what others are saying about their internships at EMS-Tech:

• “The best internship I have had.”
• “The team is so welcoming and is always willing to answer questions.”

Here are some of the things you’ll be working on:

Office Admin Tasks (50%):

• Monitor and organize office supply closet
• Order office supplies
• Act as a backup for reception
• Collect mail and deliver inter-office mail
• Receive parcels at receptionStock onsite meeting spaces
• Light organization of shipping area (e.g., breaking down cardboard boxes)
• Organize Company vehicle maintenance
• Support with company events

Quality Management System and Office/Analytical Tasks (50%):

• Support the Document Control team with processing incoming/outgoing files, project drawing issues, and file management system ‘clean-up’.
• Assist with the management of Codes and Standards and Catalogue and Pamphlets
• Advance the status of archive digitization.
• Work with the Quality Management System (QMS) team to publish new and revised policies, procedures, work instructions, and supporting QMS documents, and collaborate on continual improvement objectives.
• Support Process Improvement Committee (PIC) initiatives.
• Collaborate with team members on various projects and initiatives.

Qualifications:

• Currently enrolled in one of the specified programs out lined above.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), experience with the Microsoft Power Suite (PowerBI), Power Automate, Power Apps) is an asset.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Strong organizational skills and attention to detail.
• Willingness to learn and take initiative in a dynamic work environment.

What We Offer:

• Hands-on experience in and office settings.
• Mentorship from experienced professionals in the field.
• Potential for future career opportunities with EMS-Tech Inc.
• Competitive hourly wage.

The Right Fit:

The best person for this role has a strong work ethic and a commitment to doing things right.

You live our core values:

• Trust – We believe trust is the outcome of mutually respectful relationships which are mindful of each others needs.
• Loyalty – We honour our employees as a career building community of professionals extending this responsibility to our clients and our suppliers.
• Integrity – Our commitment to integrity fuels our capacity to confront any ethical challenges that emerge.
• Tenacity – The passion and commitment to excellence of our people is the foundation of good customer service.

Accommodations

EMS-Tech Inc. is an equal opportunity employer that recognizes the value of a diverse workforce, and is committed to an inclusive, barrier-free selection process. If you require accommodation during the selection process, please inform us of your requirements. Any information pertaining to accommodation needs will be treated confidentially and in compliance with the Freedom of Information and Protection of Privacy Act.