Building Services Representative

Oakville; Oakville; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

Town of Oakville is seeking a Building Services Representative for a temporary full-time role to process building permit applications and monitor plans through examination stages.

The job requires a relevant College or University degree with knowledge of the Ontario Building Code and strong client-focused communication skills. Temporary eight-month assignment with possible secondments and compliance with recruitment timelines.

Qualifications

• Successful completion of a three-year post-secondary degree or diploma in Architectural Technology, Engineering Technology, Mechanical Engineering Technology or related field with at least 1 year of related experience.
• Proficient knowledge of the Ontario Building Code and other applicable laws.
• Provincial qualifications in General or CBO Legal and House would be preferred.
• Strong organizational, interpersonal, computer, verbal and written communication skills and ability to work with the public.

Responsibilities

• Receive, screen and process building permit applications and monitor progress through plans examination.
• Verify completion of applications, plans, and compliance with applicable laws.
• Calculate construction values, fees and related charges.
• Conduct introductory meetings with clients to ensure accurate permit submissions.
• Provide guidance and clarification to internal and external clients.
• Notify management of extensions or cancellations of building permits.
• Process freedom of information requests and routine disclosures.
• Assist in plan review on small Part 9 buildings when required.
• Performs other duties as assigned.

Skills

Organizational skills

Interpersonal skills

Computer literacy

Verbal communication

Written communication

Education

Architectural/Engineering Technology degree or diploma

Job description

Job Details

Temporary Full Time (CUPE 1329T)

Posting Status

Open to all current Town of Oakville employees and external applicants

Duration

Approximately eight months

Internal secondment applications are welcome.Please note, however, that members of management will not be considered for secondments into bargaining unit positions.

Temporary Vacancy Reason

Leave of absence

Closing Date

Applications for this position must bereceived at oakville.ca by no later than 11:59 p.m. on September 9, 2026.

This job posting is for an existing vacancy and therefore will be filled accordingly.

Job Responsibilities

Reporting to the Supervisor-Application and Code Review, the Building Services Representative will:

• Receive, screen and process all building permit applications and monitors progress of building permit applications through the plans examination process.
• Verify completion of application, plans and compliance with other applicable laws.
• Calculate construction values, computes and collects fees.
• Conduct introductory meetings with clients to ensure accurate and complete permit application submissions.
• Provide guidance, instruction and clarification to internal and external clients.
• Notify management of any extensions and/or cancellations of building permits.
• Process freedom of information requests and routine disclosures.
• Assist in plan review on small Part 9 buildings when required.
• Performs other duties as assigned.

Qualifications

• Successful completion of a three-year post-secondary degree or diploma in Architectural Technology, Engineering Technology , Mechanical Engineering Technology or related field combined with a minimum of 1-year relevant related experience. An equivalent combination of education and experience may be considered.
• Proficient knowledge of the Ontario Building Code and other applicable laws.
• Provincial qualifications in General or CBO Legal and House would be preferred.
• Strong organizational, interpersonal, computer, verbal and written communication skills are required, as well as the ability to work effectively with the public.

DATED

September 1, 2026

The Town’s recruitment software includes elements of artificial intelligence to assist in the screening and short-listing of qualified candidates.

This job profile reflects the general requirements necessary to perform the principal functions of the job.This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. The minimum threshold score for the interview is 75%.

We thank all applicants and advise that only those selected for an interview will be contacted.