Building Services Coordinator

McInnis Cement; Toronto; On-site; CAD 46,000 - 50,000; Full time

Job summary

A leading building materials firm in Toronto seeks a Building Services Coordinator to manage reception duties and coordinate facility maintenance. The ideal candidate will be organized, proactive, and communicative, with experience in administrative roles. This contract position offers a salary range of $46,000 - $50,000 for 12-18 months and is part of a diverse and inclusive workplace.

Benefits

Opportunities for global collaboration

Career growth opportunities

Safe workplace environment

Qualifications

• 1-3 years in receptionist or administrative roles preferred.
• Excellent verbal and written communication skills in English.
• Experience managing multiple priorities.

Responsibilities

• Manage reception area and greet visitors.
• Schedule and oversee building maintenance.
• Ensure safety and compliance standards are met.
• Provide administrative support for internal events.
• Assist with space planning and minor renovations.

Skills

Organizational skills

Communication skills

Proactivity

Multitasking

Microsoft Office Suite

Education

High School Diploma or GED

Tools

VOIP phone system

Job description

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We are St Marys Cement, part of Votorantim Cimentos North America (VCNA),

As the North American operations of Votorantim Cimentos, a global building materials and sustainability solutions leader in 11 countries, we are helping to make a positive impact and are transforming our world . We have a culture built on solid partnerships, long-lasting relationships, and opportunities for those who want to learn, grow and be part of a diverse and dynamic culture.

With solutions that include cement, ready-mix concrete and aggregates, we help to build homes, highways, hospitals, buildings, bridges, and schools across the Canadian and U.S. Great Lakes region and Northeast United States. Our commitment to excellence can be seen in those who invest and believe in what we do, those who share their lives with us, those who trust in our deliveries and those committed to innovation and a sustainable future.

Every day, we have the chance to accomplish something new and you're invited to be part of it.

WHAT IS THE OPPORTUNITY ?

The Building Services Coordinator role combines front-desk responsibilities with facility coordination duties to ensure a welcoming and well-maintained workspace. This dual-role position involves managing the reception area, providing administrative support, and coordinating building maintenance and services. The ideal candidate will be organized, personable, and proactive in supporting both employees and visitors while maintaining a functional and efficient facility.

WHAT WILL YOU DO?

Reception Duties :

• Serve as the first point of contact for visitors, greeting them warmly and directing them appropriately.
• Answer and route phone calls, emails, and other inquiries professionally and efficiently.
• Manage incoming and outgoing mail and packages, ensuring timely distribution.
• Maintain a tidy and organized reception area that reflects the company’s standards.

Building Services Coordination :

Schedule and oversee routine maintenance, repairs, and inspections for building systems such as HVAC, plumbing, and electrical.

Act as the primary liaison with vendors and service providers, coordinating facility-related activities.

Address maintenance requests from staff and escalate issues to the Facilities Manager when necessary.

Monitor building conditions and proactively identify areas requiring improvement or repair.

Health, Safety, and Compliance :

Assist in ensuring the building meets safety standards and complies with local regulations.

Conduct routine safety checks and report any hazards or incidents to management.

Maintain records of certifications, inspections, and facility-related compliance documentation.

Administrative Support :

Maintain schedules and records for building services, such as cleaning, waste removal, and security.

Support internal events by coordinating meeting room setups, catering, and facility arrangements.

Track and order office supplies to ensure the availability of essential items.

Assist with employee onboarding by setting up workspaces and providing facility orientation.

Space Planning and Facility Improvement :

Support space planning initiatives, including desk assignments and workspace adjustments.

Coordinate minor office renovations or facility improvement projects with minimal disruption to staff.

WHAT DO YOU NEED TO SUCCEED?

High School Diploma or general education degree (GED)

1-3 years of receptionist, administrative or front desk role within a corporate or professional environment preferred.

VOIP (Voice Over IP) phone system experience preferred.

Experience managing multiple priorities simultaneously.

Excellent verbal,written communication skills in English with the ability to communicate professionally.

Proficient in Microsoft Office Suite – Excel, Word, PowerPoint, Outlook and Teams.

WHAT'S IN IT FOR YOU?

Being part of VCNA is being part of building famous landmarks such as Toronto's CN Tower, Roy Thompson Hall, Maple Leaf Gardens and the Darlington Nuclear Station and Ryerson Centre, St. Regis Chicago and 150 N. Riverside, Louis High-Speed Rail in Chicago and more

Opportunities to collaborate with teams around the globe and growth opportunities in different areas

Salary Range : $46,000 - $50,000

Note : This is a contract position for a duration of 12-18 months.

OUR PEOPLE

We care about people - all people. At VCNA, we take safety, health and wellness seriously. We're dedicated to giving our employees a safe workplace, our neighbors a safe environment and our customers a high-quality and safe product. Safety first -and always!

Our VC Way reflects who we are, inspiring us to unite our culture and be our best : Our Way of Being : ethical and respectful, Our Way of Working : together with excellence and Our Way of Thriving : with the courage to transform.

INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT

We have a results-oriented culture that values being open, honest, and authentic. It's part of our DNA. We are continually expanding our diverse and inclusive team by providing opportunities for everyone, regardless of race, ethnicity, age, gender, religion, sexual orientation, gender identity, gender expression, disability or economic status - a workplace where you can express your individuality and be your best self!

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