Building Operations Assistant

National Research Council Canada / Conseil national de recherches Canada; Edmonton; On-site; CAD 49,000 - 66,000; Full time

Job summary

A leading research organization in Canada is seeking a Building Operations Assistant to support logistics and administration. Responsibilities include coordinating shipping/receiving, assisting with maintenance tasks, and ensuring smooth operations. Candidates should possess a secondary school diploma and relevant experience in administration and client support. Competitive salary from $49,665 to $65,854 and a comprehensive benefits package offered.

Benefits

Robust pension plan

Health and dental coverage

Disability and life insurance

Well-being supports

Qualifications

• 2-6 years of experience in administrative duties and client support.
• Experience in a shipping and receiving environment.
• Ability to lift/carry up to 45 lbs.

Responsibilities

• Coordinate all shipping and receiving needs.
• Perform security screening and invoicing.
• Assist with physical maintenance tasks.

Skills

MS Office skills

Client support

Logistics knowledge

Inventory management

Administration skills

Education

Secondary school diploma

Tools

SAP

Job description

Overview

Discover the possible at the National Research Council (NRC). NRC is a leading research and technology organization focused on innovation and collaboration. This position supports the Real Property Planning and Management Branch and the researchers, engineers, and technicians in fulfilling project goals.

Role

The Building Operations Assistant (BOA) supports the Real Property Planning and Management Branch. The incumbent would share our core values of Integrity, Excellence, Respect and Creativity and works in a busy, diverse work site.

Responsibilities

• Coordinate and handle all shipping and receiving needs of the client and property.
• Perform security screening of staff and contractors, invoicing, surplus of retired equipment, quotes, and operation of pallet jack to move material.
• Coordinate day-to-day activities and support the Operations team as needed (escort contractors, assist with small physical maintenance tasks, perform monthly inspections, set ups and teardowns for the client, prepare office space, monitor accessibility for new hires).
• Support a 37.5-hour work week with occasional overtime; no shift work and no regularly scheduled weekends.

Responsibilities – Additional Context

You will handle many priorities in a busy site and play a key role in assisting clients to achieve their larger goals.

Qualifications

Screening Criteria

Education
Successful completion of secondary school according to provincial standards. For information on certificates and diplomas issued abroad, see Degree equivalency.

Experience
Significant experience (2-6 years) reporting and tracking data using MS Office (Word, Excel, Outlook); performing administrative duties (filing systems, documenting procedures, drafting correspondence); and working in a shipping, receiving, and stores environment with:

• Inspection and verification of incoming goods against purchase orders
• Preparing and packaging items for dispatch in accordance with handling requirements
• Managing inventory and stock rotation; coordinating with couriers/freight carriers
• Maintaining accurate records using inventory or warehouse management systems

Significant experience providing first-level client support in a fast-paced environment.

Assets
Experience following procedures in compliance with the Transportation of Dangerous Goods (TDG) program; experience entering and updating data in SAP for procurement and material management.

Condition of Employment
Must possess and retain physical capabilities to perform duties (lift/carry up to 45 lbs, twist, bend, reach). Reliability Status: verification of background information over 5 years is required.

Language Requirements
English

Assessment Criteria

Technical Competencies
Knowledge of logistics in a shipping/receiving environment, tracking inventory levels, and maintaining accurate records; knowledge of office administration procedures (filing, meetings, data entry).

Behavioural Competencies
Management services – Client focus (Level 2); Communication (Level 1); Initiative (Level 2); Results orientation (Level 1); Teamwork (Level 1).

Competency Profile
Management Services

Compensation

From $49,665 to $65,854 per annum. NRC offers competitive benefits including a robust pension plan, health and dental coverage, disability and life insurance, and other well-being supports.

Notes

• In 2025, NRC was named one of Canada’s Top Employers for Young People and Forbes Canada’s Best Employers; also a National Capital Region Top Employer.
• Relocation assistance will be determined according to NRC directives.
• A pre-qualified list may be established for similar positions for one year.
• Preference given to Canadian Citizens and Permanent Residents. Please include citizenship information in your application.
• Incumbent must adhere to safe workplace practices at all times.
• We appreciate all applications; only those selected for further consideration will be contacted.

Application details
Closing Date: 01 October 2025 - 23:59 Eastern Time. For questions, contact [e-mail] or 514-206-9802.