Building Envelope & Waterproofing - Executive Coordinator

Remdal; Surrey; On-site; CAD 60,000 - 85,000; Full time

Job summary

A leading company in the construction industry seeks an Executive Coordinator to support senior leadership within their Building Envelope & Waterproofing division. This pivotal role involves executive-level administrative assistance and project coordination, requiring strong organizational and communication skills. The ideal candidate thrives in a fast-paced environment and handles confidential matters with discretion.

Benefits

Extended Health Benefits

Cell Phone Allowance

Continuing Education Budget

Team Building Events

Qualifications

• Minimum 5 years of experience in an Executive Assistant or similar role.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite.

Responsibilities

• Manage complex calendars and schedule meetings.
• Organize and prepare for meetings, including drafting agendas.
• Coordinate logistics for events and meetings.

Skills

Organizational skills

Time management

Communication

Problem-solving

Confidentiality

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office Suite

Zoom

Microsoft Planner

Job description

2 days ago Be among the first 25 applicants

Direct message the job poster from Remdal

We are seeking a highly organized and proactive Executive Coordinator to support senior leadership within our Building Envelope & Waterproofing (BE&W) division. This key role combines executive-level administrative assistance with hands-on project coordination. The ideal candidate is adaptable, detail-oriented, and capable of managing a dynamic and fast-paced workload, including confidential executive matters and cross-functional support across multiple construction projects.

Specific Responsibilities include

Executive Support to Operations Manager & SPM :

• To be the “go-to person” for the BE&W Operations Manager and Senior Project Manager for all daily activities.
• Manage complex calendars, schedule meetings, and coordinate appointments, both internally and externally.
• Screen and prioritize emails, calls, and correspondence; respond on behalf of the executive as necessary.
• Organize and prepare for meetings, including drafting agendas, taking minutes, managing the monthly division expense report, and following up on action items.
• Coordinate logistics for events, board meetings, and conferences (ie. Travel accommodations, prepare reports, presentations or other documents.
• Maintain confidentiality and discretion when handling sensitive company information between executives and internal and external stakeholders.
• To support the Operations Manager and SPM in delivering excellence by collaborating with project team members to ensure our proven processes and best practices are being executed. Includes : Bid Packages, Site Support, project data, and system coordination.
• Backup support to Project Coordinator when necessary

Required Skills & Qualifications

• Minimum 5 years of experience as an Executive Assistant or in a similar senior administrative orproject coordinator role.
• Valid driver's license
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Self-motivated with a proactive approach to problem-solving.
• Resilience under pressure with the proven ability to perform effectively under deadline-drivenconditions and shifting priorities.
• Ability to handle multiple priorities with a calm, professional demeanour.
• Discretion and trustworthiness with confidential information.

Preferred Qualifications :

• Familiarity with collaboration tools (e.g., Zoom, Teams, project management software,construction safety management systems, CRM platforms, Microsoft Planner, SharePoint).
• Bachelor’s degree in business administration, Communications, or a related field (preferred butnot required)
• Extended Health Benefits : Comprehensive coverage including paramedical services and QuikCare (TeksMed) to expedited health care, including free diagnostic imaging and specialist appointments.
• Cell Phone Allowance : Monthly allowance to support using your mobile device for work-related communication and coordination.
• Continuing Education Budget : Invest in your professional growth with access to courses, certifications, and training programs tailored to your career goals.
• Team Building Events : Regular social events and team activities to foster connection and collaboration across departments.

Anticipated working conditions :

This is a salaried position. The standard 40-hour work week is Monday to Friday.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Management and Manufacturing

Consumer Services

Referrals increase your chances of interviewing at Remdal by 2x

Sign in to set job alerts for “Waterproofer” roles.

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

J-18808-Ljbffr

Create a job alert for this search