Builder Administrator: Docs, Invoices & Service Coordination

Trail Appliances AB/SK; Calgary; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Health & dental benefits

Personal care days

Statutory holidays off

Employee & family assistance program

Staff incentives and rewards

Employee discounts

Job summary

Trail Appliances is seeking a Builder Administrator to manage builder allowances and documentation, ensuring compliance with budgets and contracts. The role includes coordinating appliance deliveries and resolving issues between Trail Appliances and builders.

You will support administrative functions and service requests to maintain smooth operations. The successful candidate will have an administrative background, proficiency with MS Office, and knowledge of invoicing systems.

Qualifications

• Experience in administration or related field.
• Familiarity with invoicing systems.
• Excellent communication and problem-solving abilities.

Responsibilities

• Validate builder allowances and documentation, ensuring contracts align with budgets.
• Coordinate appliance deliveries and installations with builders.
• Act as liaison for builder and customer service requests and ensure timely resolutions.
• Verify and approve builder invoices and address discrepancies.
• Support unpaid invoice reconciliations and issue credit notes.

Skills

MS Office proficiency

Customer service mindset

Strong communication

Problem solving

Education

Administrative education/experience

Tools

Documentation software

Job description

Trail Appliances is seeking a Builder Administrator to manage builder allowances and documentation, ensuring compliance with budgets and contracts. The role includes coordinating appliance deliveries and resolving issues between Trail Appliances and builders.

You will support administrative functions and service requests to maintain smooth operations. The successful candidate will have an administrative background, proficiency with MS Office, and knowledge of invoicing systems.