Budget Officer

Ontario Tech University; Oshawa; On-site; CAD 75,000 - 96,000; Full time

Job summary

A leading University in Oshawa is seeking a Budget Officer to manage financial budgeting, reporting, and operations. The ideal candidate will have strong financial management skills and at least 5 years of experience. This full-time role offers a competitive salary range of $75,900 - $95,700 based on experience, and prioritizes applicants eligible to work in Canada.

Qualifications

• Excellent financial management skills to ensure fiscal responsibility.
• Demonstrated ability to manage, develop, and assess financial processes.
• Proven ability to manage priorities and tight deadlines.

Responsibilities

• Manage the planning, development and assessment of financial processes.
• Oversee financial administration for grants within the unit.
• Coordinate and submit the Credit Transfer Institutional Grant reports.

Skills

Financial management

Communication

Analytical thinking

Education

Completion of a university program consisting of three academic years

Job description

Budget Officer

Tracking Code: req1691

Faculty/Department:Office of the Provost

Number of Positions:1

Appointment Type:Full-Time Continuing

Hours of Work:35 hours per week

Non-Union Hiring Zone:Job Level 9 - $75,900 - $95,700

Posting Date:July 31, 2025

Closing Date: August 14, 2025 (7:00 pm EST)
Job Summary: This position manages the various units’ financial budgeting, reporting and operations. The position contributes to the planning and development of financial strategies to ensure responsible fiscal management, reporting and process. The Budget Officer works closely with other university offices and external granting agencies to ensure compliance with contractual obligations is met and ensure timely delivery of reports.

Responsibilities/accountabilities:

1. Budget and Financial Planning:

• Manages the planning, development and assessment of financial processes to ensure efficientadministration of approved budgets
• Facilitates the development, calendarization, forecasting, financial analysis, variance reporting and expense management of various budgets
• Ensures compliance with university financial policies and procedures
• Assesses unit priorities and salary implications and identifies potential risks
• Assists with development of long-term budget planning

2. Budget and Financial Planning:

• Oversees financial administration for grants within the unit
• Ensures compliance with terms and conditions of ministry and other grants
• Provides advice for grant development to help mitigate budget implications and ensure quality submissions

3. Grant Reporting:

• Coordinates and submits the Credit Transfer Institutional Grant reports triannually
• Ensures grant compliance for grant expenditures
• Communicates with ministry concerning submissions, changes or inquiries

4. Recruitment/Compensation/Onboarding Administration:

• Facilitates the recruitment and hiring process through the HRF process, ATS, and oversees the preparation of contracts within unit
• Oversees all on-boarding administration of new employees

5. General Administrative Duties:

• Provides backup for attendance administration, IT asset oversight and office relocation

Required Skills:

• Excellent financial management skills, to ensure fiscal responsibility.
• Demonstrated ability to manage, develop and assess financial processes and procedures.
• Excellent communication skills and ability to convey financial policy using tact and diplomacy.
• Proven ability to manage priorities and tight deadlines and follow up on deliverables.
• Strong analytical thinking as it pertains to budget management

Knowledge:

• In-depth knowledge of accounting and administrative policies and prodecures
• Understanding of university administration and it’s complexities of operations and governance.
• Experience in the management of budgets,
• Knowledge of financial planning, human resource management, and operational planning.

Required Education:

• Completion of a university program consisting of three academic years

* Verification of Academic credentials may be required

Required Experience:

• Over 5 years and including 7 years

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepteduntil August 14, 2025or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contactJulie Day, Health and Disability Management Specialist.For more informationabout the universities policies for accommodating employees with disabilities please review the university’sAccessibility Policy.

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of theMississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location:Oshawa, Ontario, Canada

Expected Start Date:8/25/2025