Branch Administrator / Commodity Buyer

Consolidated Gypsum Supply; Red Deer; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Branch Administrator / Commodity Buyer to manage procurement and administrative tasks at the branch level. This role involves overseeing the orderly flow of paperwork, coordinating with vendors, and ensuring accurate inventory management. The ideal candidate will possess strong communication skills and a solid background in warehouse administration, particularly in the building supply industry. Join a dynamic team where your contributions will help streamline operations and enhance efficiency in a fast-paced environment. If you thrive in a high-volume administrative role and have a knack for organization, this opportunity is perfect for you.

Qualifications

• Minimum two years warehouse administration experience in building supply.
• Strong working knowledge of Microsoft Office suite is essential.

Responsibilities

• Coordinate purchasing and administrative functions for the branch.
• Monitor inventory discrepancies and assist in commodity buying.

Skills

Verbal Communication

Written Communication

Administrative Skills

Prioritization

Attention to Detail

Education

High School Diploma

2+ Years Warehouse Administration Experience

Purchasing / Commodity Buying Experience

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Reporting to the Branch / Operations Manager, the Branch Administrator / Commodity Buyer is responsible for purchasing goods and coordinating activities related to procuring at the branch level. In addition to procurement, duties include administrative functions for the Operations Department.

SPECIFIC DUTIES :

Without limiting the generality of the foregoing, the Branch Administrator / Commodity Buyer is responsible for performing the following tasks :

BRANCH ADMINISTRATION

• Orderly flow of all Branch paperwork (packing slip, invoicing, etc.)
• Reviewing and correcting costing of all inventory P.O’s and transfers
• Monitoring and data entry of warehouse and delivery damages, as well as sales promotion items on a weekly basis and month end.
• Monitor and investigate inventory discrepancies thoroughly to the satisfaction of the Branch Manager.
• Ordering of all branch stationary and supplies, postage, etc.
• Maintain accuracy of company forms for Sales and Operations departments.
• Coordinate inventory record of all computer and electronic equipment with IT within the branch.
• Ensure that all office equipment is functional.
• Coordinate with Vendors for cleaning of office equipment when required.
• Sort, date stamp, and distribute incoming and outgoing mail.
• Filing of customer invoices, packing slips, transfers, supplier returns and adjustment batches.
• Petty Cash reconciliation, maintaining petty cash balance and float for the cash registers.
• Follow and enforce company policies and procedures.
• Responsible for preparing bank deposits and taking them to the bank.
• Receptionist relief for breaks and coverage for illness / booked time off.
• Inventory preparation.
• Participate in and record for the regular Branch manager meetings.
• Branch advocate for gathering & submitting goals and objectives for the branch and accurate tracking thereof.
• Generating reports for insufficient and inventory control.
• Responsible for time sheet approvals for warehouse and delivery personnel.
• Travel between the 2 branches as assigned.
• Updating and monitoring hours for hourly employees.
• Additional duties may be assigned by the Branch Manager.

COMMODITY BUYING

• Responsible for the purchase of all resale inventories at the branch level, not covered by Central Purchasing. Would include showroom product, bulk buys, winter booking.
• Investigates and deals with “Inventory Discrepancies”.
• Material returns.
• Issues vendor purchase orders as required and expedites same.
• Arrange freight for all Special / Stocking items needed for Sales Department.
• Assist Sales Team in forecasting and acquiring product needed for upcoming projects.
• Print and analyze blue and purple SKU reports.
• Ensure that special orders meet company compliancy (Max 30 days).
• Eliminate non-stock SKU’s through whatsoever means the branch manager directs.
• Ongoing communication and development of “Action Plans” with the Branch Manager regarding entire inventory management process.
• Quarterly review of all stocking SKU’s and specifically the reset of the “Reorder Points” and maximum stocking quantities.
• Daily Printing and review of the “Low Inventory” report and implementation of necessary course of action.
• Physical inspection of all inventories in the operations department minimum once a week.
• Management of stocking SKU so as to achieve “maximum” inventory turns.
• Additional duties may be assigned by the Operations Manager.
• Review, approves, process “Branch Transfers” requests for inventory (out only).

QUALIFICATIONS :

• Minimum two years warehouse administration experience preferably in the building supply industry.
• Purchasing / Commodity Buying experience is a requirement.
• Strong working knowledge of Microsoft Excel, Word and Outlook.
• Must have excellent verbal and written communication skills.
• Paper flow volume is extremely high in this position; strong administrative skills are imperative.
• Must be able to demonstrate ability to prioritize tasks based on relative importance and urgency.
• Attention to detail and accuracy.