Branch Administrator

Government of Alberta; Edmonton; On-site; CAD 49,000 - 62,000; Full time

Job summary

A public sector organization in Edmonton is seeking a highly organized Branch Administrator. Responsibilities include providing comprehensive administrative support to the Executive Director and monitoring project deadlines. The ideal candidate will have a high school diploma and three years of experience, excellent communication skills, and proficiency in Microsoft Office. This is a full-time position with competitive salary and benefits.

Qualifications

• Must possess a high school diploma and three years of related experience.
• Excellent knowledge of office procedures and financial policies required.
• Strong skills in organization and records management are necessary.

Responsibilities

• Provide administrative support to the Executive Director.
• Manage and prioritize incoming correspondence and meeting requests.
• Administer and monitor the branch budget and contracts.

Skills

Organizational skills

Communication skills

Problem-solving skills

Interpersonal skills

Education

High school diploma

Related experience (3 years)

Tools

Microsoft Office

Adobe Acrobat Pro

ARTS

1GX

Job description

Overview

Job Title: Branch Administrator
Location: Edmonton
Full-time, 36.25 hours per week
Permanent position
Closing Date: September 25, 2025
Classification: Administrative Support 5
Salary: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,139/year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve. Diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx.

The Ministry of Primary and Preventative Health Services is building a resilient and sustainable health care system. For more information about the ministry, visit: https://www.alberta.ca/primary-and-preventative-health-services.

Are you a highly organized, detail-oriented professional with strong administrative and coordination skills? The Policy and Planning Branch is seeking a Branch Administrator to support the efficient functioning of our team and to provide direct support to the Executive Director and branch staff.

Role Responsibilities

This position requires a self-starter who can work independently under general direction, prioritize competing demands, and make informed decisions with moderate guidance. The ideal candidate will demonstrate strong organizational, communication, and problem-solving skills, with the ability to manage sensitive information and high-stakes tasks confidently.

• Executive Director Administrative Support
  • Prioritize and manage incoming correspondence and meeting requests.
  • Coordinate and maintain the Executive Director’s calendar, including scheduling, materials preparation, and minute-taking.
  • Make travel and accommodation arrangements; prepare and submit expense claims.
  • Maintain filing systems (digital and hard copy) and ensure effective use of 1GX systems.
  • Prepare agendas, meeting materials, and accurate minutes for leadership meetings.
• Branch Administrative Support
  • Monitor project deadlines and ensure timely submission of key deliverables.
  • Coordinate biweekly update meetings with directors; compile materials and take minutes.
  • Review and approve staff time entries in 1GX on behalf of the Executive Director.
  • Maintain accurate records, including monthly updates to organizational charts and intranet content.
  • Support recruitment activities through document preparation and routing for approval.
• Correspondence & Information Management
  • Coordinate and track responses to FOIP requests, Action Requests (ARs), and Ministerial Briefings.
  • Draft and review correspondence, ensuring clarity, accuracy, and professional tone.
  • Compile reports and provide background information and data analysis as requested.
• Budget and Contract Administration
  • Administer and monitor the branch budget; conduct expenditure analysis and forecasting.
  • Prepare monthly budget forecasts and identify potential financial issues or opportunities.
  • Track and review contract expenditures, ensuring compliance with routing guidelines.
  • Manage invoice processing and financial reporting, ensuring accuracy and timeliness.
  • Coordinate contract preparation, review, approval, and discharge processes.

Competencies

APS Competencies Competencies are behaviors essential to serve Albertans. Be prepared to demonstrate them during the recruitment process. More information: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf

• Build Collaborative Environments – work openly, share knowledge, listen, welcome feedback, address conflict respectfully, value diverse viewpoints.
• Agility – embrace change, stay composed under pressure, seek support when needed, look for creative solutions within your role.
• Systems Thinking – understand how your work fits the bigger picture, consider impact on others, ask broad questions, align with organizational goals.
• Creative Problem Solving – ask thoughtful questions, seek improvements, analyze outcomes, incorporate diverse perspectives.

Qualifications

Minimum Recruitment Standards – High school diploma and three years of related experience. Equivalency: Directly related education or experience considered on a 1 year education = 1 year experience basis. See https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards for details.

• Excellent knowledge of office procedures, financial policies/procedures and departmental procedures.
• Excellent skills in Microsoft Office (Word, Outlook, Excel, Visio) and Adobe Acrobat Pro.
• Excellent organizational and records management skills; strong planning and coordination; excellent communication and interpersonal skills.
• Assets: Experience with ARTS, 1GX, Bernie, IRIMS, IMAGIS, and other systems.

Notes: Hours are 8:15 AM to 4:30 PM, Monday to Friday. This is a full-time position working 36.25 hours per week.

How to Apply

Applicants must apply online. Include information showing how qualifications meet requirements, including education, experience, and relevant examples of required competencies. IQAS or Canadian credential evaluation is recommended for applicants with education outside Canada. See the department’s guidance for applying and credential evaluation options as appropriate.

Closing Statement: This competition may be used to fill future vacancies across the Government of Alberta at the same or lower classification level. We thank all applicants for their interest; only those selected for interviews will be contacted. For accommodations during the recruitment process, contact Jagreet Uppal at [e-mail].