Branch Administrative Assistant

City Of Edmonton; Edmonton; Hybrid; Full time

Job summary

Join the City of Edmonton’s Legal Services team as a Branch Administrative Assistant. You will provide crucial administrative support to senior leadership, managing inquiries and proactively aiding in operations. If you possess strong organizational and communication skills, we want to hear from you!

Qualifications

• Minimum of four (4) years of progressively responsible administrative experience.
• Strong written and verbal communication skills.

Responsibilities

• Act as the main administrative point of contact.
• Draft and edit documents for operations support.
• Proactively manage calendars and provide timely solutions.

Skills

Communication

Organizational skills

Discretion

Attention to detail

Initiative

Technical proficiency

Education

Completion of Grade twelve (12)

Legal Assistant or Paralegal diploma

Tools

Google suite of applications

Job description

Join the City of Edmonton’s Legal Services team as our Branch Administrative Assistant. Working in a fast-paced environment, you will use your in-depth administrative expertise to effectively support the City Solicitor and the Legal Services Branch Manager’s Office. Key responsibilities include actioning high-priority requests and proactively supporting senior leadership - requiring agility, discretion and significant attention to detail.

In developing and maintaining relationships across the City of Edmonton, strong written and verbal communication skills will be your keys to success. If you possess a high degree of technical proficiency, organizational skills, initiative and confidence, we look forward to hearing from you!

What will you do?

• Act as the main administrative point of contact to ensure all inquiries and Council reports are reviewed and approved in a timely manner
• Anticipate executive-level administrative needs and provide timely solutions
• Proactively manage the Branch Manager/City Solicitor’s calendar and related briefing materials
• Draft and edit documents to support day-to-day operations, including agendas, reports, memos, letters and other correspondence
• Engage the Legal, Insurance and Claims, and Corporate Security sections on a wide variety of requests
• Coordinate requests for information under the Access to Information Act
• Understand and recognize politically sensitive and/or confidential issues
• Undertake projects and special assignments assigned by the Branch Manager/City Solicitor or the Branch Leadership Team

Qualifications

• Completion of Grade twelve (12), including business subjects, or completion of an appropriate certificate program from an approved post-secondary institution
• Additional related education and training is strongly preferred (e.g., Legal Assistant or Paralegal diploma)
• Minimum of four (4) years of progressively responsible and diverse administrative experience supporting senior management in a fast-paced setting

Assets:

• Advanced computer skills, including the ability to use a variety of office software; proficiency with the Google suite of applications

Skills required for success:

• Exemplary calendar management and interpersonal skills
• Ability to independently assign and coordinate requests
• Proven ability to summarize reports or other material and compose effective correspondence
• Ability to adapt to changing priorities
• Ability to work independently within established policies and procedures
• Ability to manage confidential information on a routine basis with a high degree of judgement and discretion
• Knowledge of Access to Information legislation and ability to process ATI requests
• Demonstrated ability to achieve results in the context of a respectful, inclusive and service-minded style
• Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
• Embracing a culture of equity, diversity, reconciliation and inclusion

Conditions of Employment:

• Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement
• Applicants may be tested

Work Environment:

• Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite
• The weekly hours of work for this position are currently under review and may change at a future time

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [e-mail]. Learn more about our benefits.

Up to 1 Permanent Full-time position

Hours of Work: 33.75 hours, Monday to Friday

Salary: $31.257 - $39.153 (Hourly); $55,067.020 - $68,977.800 (Annually)

Talent Acquisition Consultant: SL/SB

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation

Classification Title: Administrative Assistant I
Posting Date: Jul 11, 2025
Closing Date: July 25, 2025 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Permanent Full-time
Union: Out of Scope
Department: Employee and Legal Services Division
Work Location(s): Chancery Hall, 9th Floor, 3 Sir Winston Churchill Square Edmonton T5J 2C3