Branch/Accounts Payable Administrator

Flynn Group of Companies; Surrey; On-site; CAD 50,000 - 55,000; Full time

Job summary

A leading company in the building envelope industry is seeking a Branch/Accounts Payable Administrator for their Surrey location. The role involves both administrative responsibilities and accounts payable functions. Successful candidates will have a minimum of 2 years of administration experience, strong customer service skills, and proficiency in Microsoft Office. Competitive wages and benefits, along with ongoing career development programs, are offered.

Benefits

Competitive wages and benefits

RRSP Matching

Ongoing career development programs

Qualifications

• Minimum 2 years of previous administration experience.
• Strong customer service and communication skills.
• Excellent computer skills in Microsoft Office package.

Responsibilities

• Open and close the branch daily.
• Process non-PO invoices and code field staff expenses.
• Manage incoming/outgoing mail and coordinate deliveries.

Skills

Customer Service

Communication

Interpersonal Skills

Time Management

Problem Solving

Education

2 years of previous administration experience

Accounts payable experience

Tools

Microsoft Office Suite

Job description

Flynn Group of Companies is currently looking for an Branch/Accounts Payable Administratorto support our Vancouver Branch located in Surrey, BC (Office Location - 19175 - 22nd Avenue, Surrey BC V3Z 3S6), reporting to the Accounting Manager.

A Day In The Life

• Branch administrator responsibilities:
• Opening and/or closing branch daily
• Answering all incoming calls and redirecting them accordingly
• Keeping reception area safe, clean and organized
• Greeting visitors, ensuring sign-in procedures are followed, and notifying office staff of their arrival
• Coordinating booking of all boardrooms for meetings/training and coordinating lunch orders or catering for meetings
• Ordering and organizing office supplies, printer supplies, company forms/stationery and business cards
• Ordering coffee/breakroom supplies and keeping them organized, coordinating with coffee service company
• Daily cleaning and refilling coffee machines
• Organizing incoming/outgoing mail and distributing accordingly
• Managing and distributing incoming faxes (via email)
• Coordinating incoming/outgoing courier deliveries and distributing accordingly
• Managing and updating employee directories and branch phone lists
• Handling all other miscellaneous enquiries and directing them to the appropriate staff and/or manager
• Other administrative duties as required

• Accounts payable administrator responsibilities:
• Processing/approving all non-PO invoices (sundries)
• Coding field staff and SVP’s P-card expenses
• Reviewing and coding Element invoices
• Generating WorkSafe BC clearance letters and obtaining certificates of insurance from subcontractors and submitting them as required to the AP department

What We Offer

• Competitive wages and benefits
• RRSP Matching
• Great environment where our motto is "Flynn Family Winning Together!"
• On-going career development programs through our in-house Flynn University and eLearning courses

What We Are Seeking

• Minimum 2 year of previous administration experience
• Accounts payable experience is an asset
• Strong customer service and communication skills
• Excellent interpersonal skills, pleasant and professional phone manner
• Excellent computer skills in the Microsoft office package; Word, Excel, Outlook & Teams
• Strong time management skills
• Ability to multitask, prioritize and work in a fast paced, team environment
• Strong problem-solving abilities

Position Summary

• Location: Surrey, BC
• Employment Type: Office, Salaried, Full-time
• Job Functions: Admin & Accounts Payable
• Industry: Building Envelope

$50,000 - $55,000 a year