Bookkeeper - Temporary Part-Time

Haven Society; Nanaimo; On-site; CAD 45,000 - 60,000; Full time

Job summary

A community support organization located in Nanaimo is looking for a skilled Bookkeeper to manage financial records and ensure accurate reporting. The role involves handling Accounts Receivable, Accounts Payable, and maintaining confidential information. Candidates should have a diploma in Accounting and at least 3 years of bookkeeping experience. Proficiency in software like QuickBooks Online is preferred. Join a team committed to supporting the community with a focus on detail and confidentiality.

Qualifications

• Minimum of 3 years’ experience in bookkeeping or equivalent.
• Satisfactory criminal record check.

Responsibilities

• Codes, records, and posts source documents such as invoices and receipts.
• Maintains and updates accounting records.
• Distributes invoices for approval and pays approved invoices.
• Reconciles bank, payable and receivable accounts.
• Responds to inquiries regarding bookkeeping duties.

Skills

Strong written and verbal communication skills.

Proficiency in bookkeeping principles and practices.

Ability to work independently and collaboratively.

Excellent time management and organizational skills.

Respect and appreciation for clients and community.

Commitment to diversity and inclusion.

Team collaboration skills.

Willingness to engage in self-reflection.

Education

Diploma in Accounting or Bookkeeping

Tools

QuickBooks Online (QBO)

Stripe

IATS

Keela

CanadaHelps

Job description

Job Summary: The Bookkeeper ensures the accurate recording and reporting of financial and payroll information. Due to the temporary nature of this role, focus will be on Accounts Receivable, Accounts Payable, Bank Reconciliation and Deposits, and Recordkeeping of Donations and Expenses. This position requires working with a large volume of complex and constantly changing data. Comfort and skill in working with a high degree of attention to detail are essential.

Reports to: Director of Finance

Duties and Responsibilities

1.Codes, records and posts source documents such as invoices and receipts to the appropriate accounts.

2.Maintains and updates accounting records by performing duties such as recording and posting transactions in journals and the general ledger for accounts payable and accounts receivable.

3.Distributes invoices for approval purposes and pays approved invoices.

4.Maintains bank, a/p and a/r account records; reconciles bank, payable and receivables accounts, employee benefits and pension accounts.

5.Responds to inquiries and requests regarding bookkeeping duties.

6.Follows up to resolve errors and discrepancies in accordance with established procedures.

7.Perform other duties as required by the position.

Qualifications, Education, Training, and Experience:

•Diploma in Accounting or Bookkeeping;

•Minimum of 3 years’ experience in bookkeeping;

•Or an equivalent combination of both

•Satisfactory criminal record check.

•Relevant working knowledge of platforms such as Stripe, IATS, QuickBooks Online (QBO), Keela, and CanadaHelps is preferred.

Job Skills and Abilities

1.Strong written and verbal communication skills.

2.Proficiency in bookkeeping principles and practices.

3.Ability to work independently and collaboratively, maintaining positive interpersonal relationships with staff, clients, volunteers, donors, and community members.

4.Excellent time management and organizational skills in a fast-paced environment.

5.Demonstrated respect and appreciation for clients, volunteers, staff, donors, and the broader community.

6.Commitment to diversity and inclusion.

7.Ability to foster team collaboration and contribute to Haven Society’s mission and goals.

8.Willingness to engage in self-reflection and personal growth as part of the role.

Additional Information

• Employee will be exposed to very confidential and sensitive information. Therefore, it is intended that the person who fulfills these tasks will do so with the strictest of confidentiality as outlined in the Privacy and Personal Information Act and any other applicable laws or regulations, Provincially and Federally and Organization policies.