Bookkeeper / Office Manager

Don Wilson Mechanical Limited (DWM); Kingston; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established mechanical contracting company is seeking a highly organized Bookkeeper/Office Manager to oversee construction accounting and financial record-keeping. This role involves utilizing QuickBooks and Microsoft tools to manage accounts payable and receivable, prepare financial statements, and support project managers. The ideal candidate will engage with clients, suppliers, and subcontractors while maintaining employee files and assisting with HR tasks. Join a dynamic team committed to delivering exceptional service to various commercial and industrial businesses in the Greater Kingston Area, where your contributions will play a vital role in the company's success.

Qualifications

• Experience in managing construction accounting and financial records.
• Proficiency in QuickBooks and Microsoft Office tools.

Responsibilities

• Manage all aspects of construction accounting and financial record-keeping.
• Prepare monthly financial statements and job costing reports.

Skills

Detail-oriented

Organizational Skills

Accounting Functions

Client Interaction

Project Management

Education

Degree in Accounting or Finance

Relevant Certifications

Tools

QuickBooks

Microsoft Excel

Microsoft SharePoint

Microsoft Outlook

PDF Editor

Job description

Don Wilson Mechanical Limited (DWM) is an established mechanical contracting company specializing in Design-Build, Design-Assist, Custom Sheet Metal, and Spiral Manufacturing. Mechanical Vision Group Inc. (MVG) is a progressive Plumbing, Heating, and Air Conditioning contractor. Both companies are committed to serving small, medium, and large commercial and industrial businesses in the Greater Kingston Area. Marketplace demand and our company competencies allow us to secure projects in other areas in Eastern Ontario.

Bookkeeper / Office Manager

DWM & MVG require a highly organized and detail-oriented individual who can manage all aspects of construction accounting and financial record-keeping along with administrative support for ownership/project managers. The successful candidate will be capable of handling a wide variety of accounting, administrative, and project tasks. The areas of focus will include:

1. Utilize QuickBooks (desktop version) and software programs such as Microsoft SharePoint, Outlook, Excel, Work, and PDF Editor;
2. Complete accounting functions, including accounts payables and receivables, preparing monthly financial statements, job costing reports, purchase order preparation, and payroll;
3. Organize construction project financial files and prepare job cost reports for internal distribution;
4. Maintain employee files and time sheets along with undertaking other HR projects when necessary;
5. Interact with clients, suppliers, sub-contractors, and insurance companies;
6. File contracts, insurance certificates, and purchase orders for access and reference;
7. Engage in special projects and additional duties as assigned by ownership.