Bookkeeper / Office Assistant

HEM Innovative Solutions Inc.; Mississauga; On-site; CAD 40,000 - 55,000; Full time

Job summary

A consulting firm is looking for a proactive Bookkeeper/Office Assistant for its Mississauga office. This full-time position involves managing bookkeeping tasks, supporting administrative duties, and ensuring efficient office operations. Candidates should have 2-3 years of QuickBooks experience and excellent organizational skills. The role is crucial for maintaining smooth operations and contributes to the overall success of the team.

Benefits

Health insurance

RRSP contribution

Qualifications

• 2-3 years of experience in QuickBooks is required.
• Experience with office equipment and general office management.
• Proficiency in accounting software and Microsoft Office Suite.

Responsibilities

• Manage day-to-day bookkeeping tasks and assist with administrative duties.
• Process accounts payable and receivable, reconcile bank statements.
• Answer phones and direct calls, maintain organized filing systems.

Skills

QuickBooks

Phone Etiquette

Communication skills

Organizational skills

Multitasking abilities

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

HEM Innovative Solutions Inc is an IT consulting firm that has been in business for the past 12 years. The company provides a range of innovative solutions in managed IT, infrastructure cabling and networking, digital signage, surveillance solutions, and cloud infrastructure. Each product and solution is developed using cutting-edge technology and strategies to ensure the best service for our clients.

Role Description

This is a full-time on-site role for a Bookkeeper / Office Assistant located in Mississauga, ON. The Bookkeeper / Office Assistant will be responsible for managing day-to-day bookkeeping tasks, assisting with administrative duties, maintaining office equipment, and providing clerical support. Utilize QuickBooks for basic accounting tasks and financial record keeping. Tasks also include answering phones, managing correspondence, and ensuring efficient office operations.

Key Responsibilities

• Process accounts payable and receivable
• Reconcile bank and credit card statements
• Manage customer and vendor accounts
• Generate and review financial reports
• Create and send invoices; follow up on outstanding payments
• Payroll processing and tax reporting
• Answer phones and direct calls
• Maintain organized digital and physical filing systems
• Order office supplies
• Assist with onboarding new employees and maintaining personnel records
• Prepare reports, presentations, and correspondence
• Conduct data entry, research, and basic analysis
• Provide administrative support
• Coordinate internal communications
• Support various departments with administrative tasks as needed, demonstrating flexibility and teamwork.

Qualifications

• Minimum 2-3 years experience in QuickBooks is a required
• Phone Etiquette and Communication skills
• AdministrativeAssistanceand Clerical skills
• Experience with Office Equipment and general office management
• Excellent organizational and multitasking abilities
• Proficiency with accounting software and Microsoft Office Suite (Excel, Word, Outlook)
• High attention to detail and accuracy in work
• Experience in the IT industry is a plus
• High school diploma or equivalent; additional qualifications in office administration or finance are an advantage

If you are a proactive individual who thrives in a dynamic office setting, we encourage you to apply for this exciting opportunity to contribute to our team's success!

• Health insurance
• RRSP contribution

Schedule

• Monday to Friday (9am - 5pm ET)
• To be considered for this role, please send your resume and a cover letter to [e-mail].

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

IT Services and IT Consulting

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