Bookkeeper & Office Administrator

Position Title: Bookkeeper & Office Administrator

Date: April 2025

Type: Full Time, Permanent

Location: 7272 Buller Avenue, Burnaby, BC (On-Site)

Reports To: CPE Systems President

Purpose of Role: To perform financial functions related to the collection, recording and accuracy of CPE Systems financial operations as well as office administration.

Key Bookkeeping Accountabilities:

• Accounts payable:
• Review, match, and record invoices for all vendors accounts
• Act as liaison for vendors to reconcile any billing discrepancies
• Process payments to venders via ACH, CAFT, credit card, cheque and wire transfers
• Accounts receivable:
• Update the production coordinator when customer payments are received
• Review customer accounts to ensure that payments are received on time
• Reach out to customers if a payment needs to be made or is overdue
• Process customer credit applications
• Monitor cash and credit card balances daily and amend any issues that may arise
• Ensure that PDF filing systems of invoices and statements remain up to date, accurate, and organized
• Month-end reconciliation of the bank and credit card statements
• Conduct profitability analysis on goods that are sold and providing insight
• GST filing on a monthly basis
• PST and EHT filing and payment on a quarterly basis
• WCB filing and payment on an annual basis
• Special accounting tasks that President/external accountant may request

Key Office Admin Accountabilities:

• Answer telephone calls, mail and email, route messages
• Solve and keep track of issues with facilities, office equipment and assets
• Order and maintain office supplies
• Set up and maintain paper and electronic filing systems
• Update office procedures and improvements
• Update administrative policies and procedures manuals

Results/Deliverables:

• Ensures that the financial records of CPE Systems adhere to GAAP and are catalogued in a clear, concise and accurate manner
• Ability to speak to the financial records of CPE Systems when an inquiry is made
• Maintaining a high level of confidentiality when dealing with privileged information
• Identifying ways in which expenditures can be reduced or eliminated

Working Relationships: Predominantly works independently

Qualifications & Experience:

• 5+ years of full-cycle bookkeeping experience
• Proven ability to maintain a high level of accuracy and attention to detail

Education/Professional Designations:

• Certification in Bookkeeping

Technical Skills/Knowledge:

• Proficient with QuickBooks, Shopify Plus, Word, Outlook and ADP or Ceridian
• Strong Excel skills
• Knowledge and ability to adhere to GAAP

Competencies:

• Exceptionally strong attention to detail
• Self-motivated and a self-starter
• Dedicated and efficient work ethic
• Highly organized
• Trustworthy
• Works well independently

Guidance & Authority:

• Relied on to give guidance to President on account balances of the company
• Receives overall business oversight from the President

Compensation:

• $60,000 to $65,000 base pay
• Medical Benefits
• Health Spending Account