Bookkeeper

GCS GROUP (GENERAL CONTRACTING SERVICES); St. Albert; On-site; CAD 50,000 - 65,000; Full time

Job summary

A contracting services company is seeking a skilled Bookkeeper to manage payroll, accounts payable and receivable, and assist with financial reporting. The ideal candidate will have 3-5 years of experience and a high level of proficiency in QuickBooks and MS Excel. Strong organizational, problem-solving, and communication skills are essential for success in this fast-paced environment.

Qualifications

• 3 - 5 years of payroll and accounting experience.
• Highly organized with great attention to detail.
• Understanding of document control and management.
• Strong skills in problem solving and time management.

Responsibilities

• Prepare and manage payroll functions.
• Process supplier invoices and reconcile vendor statements.
• Reconcile bank and credit card statements to internal records.
• Support month-end and year-end closing activities.

Skills

Organizational skills

Attention to detail

Problem solving

Time management

Communication

Tools

QuickBooks

MS Excel

Job description

GCS is looking for a Bookkeeper to join our team. This role supports the accounting functions of four companies so is a fast-paced and busy work environment. We are looking for someone who is a highly knowledge and experienced bookkeeper who is also able to support accounting functions when able.

Responsibilities of this position include:

Payroll:

• Prepare and manage payroll functions;
• Strong understanding of Alberta labor standards;
• Ability to increase efficiencies in the payroll process through software integration knowledge and automation;
• Review and transfer of timesheet information to QuickBooks;
• Prepare and send out pay stubs to all employees;
• Prepare and submit payroll remittances;
• Prepare annual T4’s;
• Payroll and benefits reporting;
• Prepare and submit ROE’s;
• Field employee emails / phone calls regarding payroll;
• Maintain personnel files;
• File management for payroll and benefits;
• Management of cost allocation as it relates to payroll and benefits.

Managing Accounts Payable & Receivable

• Accounts Payable: Processing supplier invoices, scheduling payments, and reconciling vendor statements.
• Purchasing: Coordinating with vendors for supply orders.
• Generating Purchase Orders (POs): Issuing, tracking, and matching POs with invoices and delivery records.
• Accounts Receivable: Invoicing customers, recording payments, and managing collections.

Bank & Credit Card Reconciliations

• Reconciling bank and credit card statements to internal records.
• Investigating discrepancies and ensuring all transactions are captured correctly.

Supporting month-end & year-end closing

• Reconciling all accounts (bank, AR, AP, credit cards, inventory).
• Ensuring all revenue and expenses are properly recorded and classified.

Position requirements include:

• 3 - 5 years of payroll and accounting experience;
• Highly organized and great attention to detail;
• Understanding of document control and management;
• Familiarity with QuickBooks is an asset;
• Intermediate to advanced proficiency in MS Excel and other MS Office programs is an asset;
• Strong problem solving skills;
• Strong time management skills for meeting deadlines;
• Highly capable communicator - written and verbal with pleasant demeanor;
• Ability to cooperate and work closely with various departments and change pace on a regular basis.