Bookkeeper

Noorunissa Montessori Academy; Duncan; On-site; CAD 42,000 - 54,000; Full time

Job summary

Noorunissa Montessori Academy is seeking a detail-oriented bookkeeper to manage student accounts, payables, payroll, and compliance. The role emphasizes confidentiality and accurate financial data handling within a school setting.

Responsibilities include invoicing, payment reconciliation, payroll assistance, and year-end documentation, with a diploma or certificate in bookkeeping/accounting. Strong Excel/Word skills and familiarity with CRA requirements are expected.

Qualifications

• Strict confidentiality when handling financial and employee information.
• Strong communication and interpersonal skills essential.
• Ability to manage multiple financial tasks and meet deadlines.
• Excellent attention to detail and accuracy.
• Strong numerical, analytical, and organizational skills.
• Proficiency with Excel, Word, and accounting software such as QuickBooks or Sage.
• Familiarity with Canadian payroll procedures and CRA requirements.
• Knowledge of basic accounting principles, accounts payable/receivable, and payroll administration.
• Minimum of 2 years bookkeeping or accounting experience in educational or childcare setting.
• Diploma or certificate in Bookkeeping, Accounting, Finance, or related field.

Responsibilities

• Maintain confidentiality and security of financial and employee records.
• Process student tuition invoices and payments; reconcile accounts.
• Handle accounts payable and vendor payments; track due dates.
• Assist in payroll processing and related records.
• Prepare year-end payroll documentation and reconciliations.
• Support compliance with tax, payroll, and financial reporting requirements.
• Perform other bookkeeping and administrative duties as assigned.

Skills

Confidentiality

Communication

Multitasking

Attention to detail

Numerical

Organizational skills

Excel

Word

Education

Diploma/Certificate in Bookkeeping/Accounting/Finance

Tools

QuickBooks

Sage

Accounting software

Job description

Key Duties and Responsibilities

A. Student Accounts and Accounts Receivable

• Prepare and issue monthly tuition invoices, statements of account, and other school-related billing.
• Monitor student tuition payments, registration fees, deposits, and other applicable school fees.
• Maintain accurate student account records and payment histories.
• Follow up with parents and guardians regarding outstanding balances and overdue payments in a professional and courteous manner.
• Record and reconcile payments received through cash, cheque, e-transfer, credit card, or other payment methods.
• Process adjustments, credits, refunds, and applicable fee arrangements with management approval.
• Maintain confidentiality of family financial information.

B. Accounts Payable

• Receive, review, and process supplier invoices and expense claims.
• Verify invoices against purchase orders, receipts, and authorized approvals.
• Prepare payments to vendors, suppliers, and service providers.
• Monitor payment due dates and ensure timely settlement of accounts.
• Maintain organized records of invoices, receipts, and payment confirmations.
• Track recurring expenses, subscriptions, utilities, and other operational costs.

C. Payroll Administration

• Assist in preparing and processing employee payroll.
• Maintain accurate records of employee hours, attendance, overtime, and approved leave.
• Verify timesheets and payroll-related adjustments before submission.
• Maintain records of employee deductions, vacation pay, and other payroll-related information.
• Assist with payroll reconciliations and preparation of year-end payroll documentation.
• Coordinate with management or the external payroll provider regarding payroll discrepancies.

D. Administrative and Compliance Support

• Maintain confidentiality and security of financial and employee records.
• Ensure financial documentation is properly filed and readily accessible.
• Assist with year-end accounting procedures and preparation of records for external accountants.
• Support compliance with applicable tax, payroll, employment, and financial reporting requirements.
• Perform other related bookkeeping and administrative duties as assigned by the School Principal or authorized management.

Qualifications and Requirements

• Ability to maintain strict confidentiality when handling financial and employee information.
• Strong communication and interpersonal skills.
• Ability to manage multiple financial tasks and meet deadlines.
• Excellent attention to detail and accuracy.
• Strong numerical, analytical, and organizational skills.
• Proficiency in Microsoft Excel, Word, and accounting software such as QuickBooks, Sage, or equivalent.
• Familiarity with Canadian payroll procedures, CRA requirements, and applicable employment standards.
• Knowledge of basic accounting principles, accounts payable, accounts receivable, and payroll administration.
• Minimum of 2 years of bookkeeping or accounting experience, preferably in an educational or childcare setting.
• Diploma or certificate in Bookkeeping, Accounting, Finance, or a related field.