Booking Manager | Full-Time | Hamilton Arena

Oak View Group; Hamilton; On-site; CAD 52,000 - 63,000; Full time

Job summary

Join a leading venue management company as a Booking Manager, where your organizational skills and passion for live entertainment will shine. In this dynamic role, you will support the scheduling and planning of events at renowned venues, ensuring seamless operations and communication across departments. Your attention to detail and ability to manage multiple tasks will be crucial as you handle contracts, internal communications, and industry relationships. This is an exciting opportunity to build a career in event programming and venue management within a vibrant and fast-paced environment, contributing to unforgettable live experiences.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Pension Matching

Paid Time Off

Qualifications

• 3-5 years of experience in live event programming or venue operations.
• Strong organizational and time-management skills with attention to detail.

Responsibilities

• Maintain internal event calendars and booking trackers.
• Provide administrative support to the Senior Director of Booking.
• Liaise with internal teams to ensure event details are accurate.

Skills

Organizational Skills

Time Management

Interpersonal Skills

Communication Skills

Attention to Detail

Passion for Live Entertainment

Education

3-5 years of experience in live event programming or venue operations

Tools

Microsoft Office Suite

Event Management Systems (e.g., Momentous, VenuePro)

Job description

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Overview

The Booking Manager will support the Booking Team in the scheduling, planning, and contracting of live events at Hamilton Arena, FirstOntario Concert Hall, and The Studio. This role provides essential administrative and operational assistance across the booking process, helping to manage calendars, contracts, internal communications, and industry relationships.

The ideal candidate is detail-oriented, highly organized, and passionate about live entertainment. This is a great opportunity for a motivated individual looking to build a career in event programming and venue management within a dynamic, fast-paced environment.

This role pays an annual salary of $52,500-$62,500 CAD.

Benefits for Full-Time roles: Health, Dental and Vision Insurance, pension matching, and Paid Time Off (vacation days, sick days, and 11 holidays).

This position will remain open until July 25, 2025.

Responsibilities

• Maintain and update internal event calendars, holds, avails, and booking trackers in coordination with internal departments.
• Manage internal show files and create event offers, deal memos, contracts, and insurance certificates when required.
• Track deadlines for contract execution, deposits, and other time-sensitive milestones.
• Liaise with internal teams (marketing, operations, finance, ticketing) to ensure accurate event details are up to date and communicated effectively.
• Provide administrative support to the Senior Director of Booking, including calendar management, scheduling meetings, and document preparation.
• Assist in conducting market research, competitive analysis, and talent avail checks to support programming strategy.
• Help prepare presentation materials and recaps for internal reporting and external meetings.
• Pursue new rental opportunities when required with potential corporate and community clients.
• Support onsite event needs as required, including hosting and promoter/client servicing.
• Represent the venue with professionalism when interfacing with agents, promoters, artists, and other external partners.
• Attend industry events and meetings as needed to foster growth and awareness of booking practices and trends.

Qualifications

• 3-5 years of experience in live event programming or venue operations.
• Strong organizational and time-management skills with acute attention to detail.
• Excellent interpersonal, verbal, and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with booking or event management systems (e.g., Momentous, VenuePro) is an asset.
• Demonstrated ability to work independently and collaboratively in a fast-paced, high-volume environment.
• Ability to manage sensitive information with professionalism and discretion.
• Passion for live entertainment, concerts, and the performing arts.
• Availability to work evenings, weekends and on event days as required.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens ourpeople, improves ourservice, and raises ourexcellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.