Board of Directors Treasurer

Advertising Club of Edmonton (ACE); Edmonton; On-site; CAD 100,000 - 125,000; Full time

Job summary

An established industry player is seeking a dedicated Treasurer to join their Board. This role involves overseeing the Club's finances, preparing budgets, and ensuring timely processing of payments. As a Board Member, you will play a crucial part in maintaining financial accountability and transparency. This two-year commitment offers a unique opportunity to influence the advertising community in Edmonton while collaborating with other passionate professionals. If you have a strong interest in financial management and a desire to contribute to the growth of the advertising industry, this position is perfect for you.

Qualifications

• Experience in financial management and budgeting is essential.
• Strong organizational skills and attention to detail are required.

Responsibilities

• Supervise and approve finances for the Club.
• Prepare and send invoices, process payments, and manage financial transactions.
• Coordinate the annual audit and file necessary documentation.

Job description

ACE is Edmonton’s professional body for advertising. We are here to support and uplift our members and the industry. Find out more about ACE here.

Being a Board Member for the Advertising Club of Edmonton entails varying responsibilities depending on your portfolio. The incoming President of the Club assigns portfolios to the new Directors. Often, individuals will run for the Board with a portfolio in mind. Being a Board Member is a two-year commitment (except for the VP position, which is a three-year term including President and Past President).

Commitments and Responsibilities

• Supervises and approves the finances for the Club
• Reviews and approves budgets submitted by Board members
• Prepares and sends invoices
• Processes payments of expenses and deposits cheques (with the assistance of the Board Office Administrator)
• Reports to the Board on the monthly financial statement and delivers the year-end financial report at AGM
• Checks the Club post office box on a regular basis (with the assistance of the Board Office Administrator)
• Files Society Annual Return with Alberta Registries (with the assistance of the Board’s lawyers)
• Submits all necessary documentation with insurer(s)
• Processes financial transactions for membership and student membership applications, along with Membership and Student Liaison Chair
• Liaises with other portfolios as needed
• Pays annual GST payments to Canada Revenue Agency
• Meets quarterly with the bookkeeper to exchange bank statements and copies of all invoices/receipts and related documents
• Files the annual tax return (with the assistance of the Board’s accountants)
• Coordinates the annual audit (review engagement – not a full audit)
• Processes all payments in a timely fashion
• Manages and maintains website payments
• Keeps the Board accountable for spending by ensuring budgets are maintained

Interest in the Treasurer position should be forwarded to the attention of:
Kelby Zdrill, Vice President, Advertising Club of Edmonton
E-mail: [e-mail]

The Treasurer will be voted in during the ACE AGM on Thursday, May 15, 2025.