Board Coordinator Building Ontario Fund

Building Ontario Fund; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A provincial infrastructure agency in Toronto is seeking a Board Coordinator. This full-time role includes coordinating Board meetings, managing governance documentation, and providing administrative support. The ideal candidate has strong communication and organization skills, and a background in public administration. Join a commitment to promoting diversity and inclusion in the workplace.

Qualifications

• Minimum 3 years supporting a Board or Corporate Secretary.
• Experience preparing and distributing board materials.
• Prior experience in delivering administrative services.

Responsibilities

• Assist in scheduling and preparing for Board meetings.
• Liaise with staff to ensure deliverables are on track.
• Maintain governance, compliance, and regulatory records.

Skills

Strong verbal and written communication skills

Strong organizational and time management skills

Political acuity

Proficiency with Microsoft Office Suite

Interpersonal skills

Education

Post-secondary Diploma or Degree in relevant field

Tools

Board management software (e.g., Diligent)

Job description

Overview

The Organization

Headquartered in Toronto, the Building Ontario Fund (BOF) is a new independent, board-governed agency that will facilitate investment by trusted institutional investors in critically needed large-scale infrastructure projects within the province.

The agency’s mandate is to invest in, and seek to attract investment from, qualified institutional investors, public sector entities, governments, and Indigenous communities in Ontario infrastructure projects that will generate revenue and are in the public’s interest. BOF will do this by :

• Investing in infrastructure and appropriately allocating risks amongst the Corporation and other investors
• Structuring proposals and negotiating agreements with investors in infrastructure projects
• Receiving and assessing unsolicited ideas and proposals for infrastructure
• Providing advisory services with respect to financing infrastructure projects

The Opportunity

Reporting to the Corporate Secretary & Corporate Counsel, BOF is seeking a permanent full-time Board Coordinator to fill an existing vacancy and take on the following responsibilities :

• Coordinate and assist the Corporate Secretary & Corporate Counsel in the scheduling, preparation for and execution of all Board / Committee meetings.
• Coordinate and assist in the execution of all initiatives promoting good governance related to the Board and its effective functioning.
• Participate in Board / Committee meetings, acting as on-the-spot administrative support (i.e. coordinating staff entering / exiting, providing support to external guests presenting), drafting initial meeting minutes for review by the Corporate Secretary & Corporate Counsel, tracking items requiring formal action from the Executive Team, the CEO and / or the Board for follow-up.
• Liaise with staff to ensure deliverables for the Board / Committees are tracking towards completion and support the Executive and CEO review processes as required.
• Prior to Board / Committee meetings, prepare agendas, coordinate approval of final meeting materials, which includes the review of materials to comply with Conflict-of-Interest screens (which requires application of redactions to ensure materials are appropriately distributed to Board members prior to meetings), and posting all content to the Board information portal in accordance with timelines set by the Board Chair.
• Receive, review, track and respond to all conflict-of-interest assessments raised in connection with any third-party transaction associated with the delivery of the Building Ontario Fund (BOF) core mandate, the BOF Board of Directors, employees or third-party service providers, as may be specified by the Corporate Secretary & Corporate Counsel from time to time.
• Assist in maintaining updated governance documentation (i.e., reviewing committee charters to ensure compliance when building agendas, cross-referencing materials as needed and ensuring overall accuracy), responsible to maintaining the Action Tracking List (i.e., tracking Board report-backs and EMT progress against same).
• Maintain of all governance, compliance, regulatory records associated with the Office of the Chief Legal Officer, as may be directed from time to time by the Corporate Secretary & Corporate Counsel
• Provide confidential administrative support to the Chief Legal Officer, Corporate Secretary & Corporate Counsel, and other team members within the Office of the Chief Legal Officer, including maintenance of calendars, preparation of agendas and documents for meetings, speaking engagements and presentations and coordinates the preparation and / or compilation of background materials.
• Draft and / or coordinate the creation and distribution of routine correspondence on behalf of the Chief Legal Officer, Corporate Secretary & Corporate Counsel, and other team members within the Office of the Chief Legal Officer, as required, including proof reading for accuracy and correctness.
• Coordinate the daily operations of the Office of the Chief Legal Officer, developing and implementing processes that improve office functionality, efficiency, and professionalism.
• Track and manage invoices and billing as necessary, including maintaining budget information for the Office of the Chief Legal Officer; reconciles p-card / invoice and expense statements.
• Maintain files and records (electronic and hard copy) in an organized, consistent, and confidential manner, using BOF’s procedures for protecting and maintaining the privacy of records, and following relevant document retention schedules.
• Promote and support BOF’s culture which respects equity, inclusion, diversity, and anti-racism.
• Exhibit confidentiality, discretion and superior judgement regarding all matters conducted in the Office of the Chief Legal Officer and safeguarding the confidentiality of personnel information, administrative records, files, and communications.

Qualifications

Education and Experience

• Post-secondary Diploma or Degree in a relevant field such as Public Administration, Business Administration, Legal Studies, Political Science, Office Administration (with governance or legal focus), or a related field, or equivalent experience.
• Minimum of three (3) years of experience supporting a Board and / or Corporate Secretary, ideally in a legal or governance environment, and / or public sector or regulatory body, including, but not limited to, preparing, and distributing board materials, minute-taking and records management, and coordinating meetings and logistics.
• Prior experience in delivering administrative services (e.g., budget, expenditure, procurement card, and expense claim policies; contract management; IT; correspondence guidelines; records management, etc.).
• Prior experience using board management software (e.g., Diligent) preferred, but not required.

Knowledge and Skills

• Knowledge of the protocols and practices of an executive office within a public or private sector environment.
• Political acuity to pro-actively identify issues for executive discussion and stakeholder consultation.
• Strong verbal and written communication skills to relay and clarify information in a manner adapted to the requirements of specific situations and audiences.
• Strong interpersonal skills and professionalism to connect and build relationships with a wide range of stakeholders.
• Strong organizational and time management skills to prioritize activities, issues, and multiple demands; assess and reassess workload and priorities regularly to determine what time-sensitive priorities must be completed urgently while staying on top of other less urgent tasks.
• Sound analytical and evaluative skills to assess issues and inquiries in order to determine their urgency and impact.
• Sound critical thinking skills to recommend viable and effective administration solutions and review and coordinate information.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Teams).

Application

• To apply, please submit your resume through LinkedIn by Friday, September 19, 2025. We thank you for your interest in the Building Ontario Fund. Applicant selection is based on, but not limited to technical competence, in-depth experience in relevant sectors and educational background. Accommodations are available upon request for candidates with a disability taking part in the recruitment process.
• At Building Ontario Fund, we are committed to diversity, transparency, and inclusion. We believe our strength comes from having a team with the right diverse skills and abilities selected through a merit-based competitive process. We actively encourage applications from people regardless of nationality, religion, gender or gender expression, race or ethnicity, disability, or sexual identity or orientation.

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