Board Affairs Coordinator

ZSA Legal Recruitment; Toronto; On-site; CAD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a Board Affairs Coordinator to enhance their governance processes. This role is pivotal in supporting the Board of Directors and Committees, ensuring smooth operations through meticulous organization and communication. The ideal candidate will have a strong background in Board governance, excellent critical thinking skills, and the ability to manage multiple tasks efficiently. Join a dedicated team committed to improving health for all Canadians and make a significant impact in this vital role. If you thrive in a dynamic environment and are eager to contribute, this opportunity is perfect for you.

Qualifications

• 3-5 years experience with Boards and Committees in regulated environments.
• Excellent communication and interpersonal skills for all levels of staff.

Responsibilities

• Coordinate Board-related materials and manage complex calendars.
• Support the daily operations of the Board Affairs department.

Skills

Board governance

Critical thinking

Organization

Coordination

Time management

Verbal communication

Written communication

Interpersonal skills

Education

Diploma from Ontario Law Clerk program

Tools

Microsoft Office

SharePoint

Adobe

Zoom

Diligent

Job description

Toronto | 5 + Years

Our client, a not for profit health and benefits company is looking to add a Board Affairs Coordinator to their team.

THE ROLE IN A NUTSHELL

The Board Affairs Coordinator plays a critical role directly supporting the daily activities of the Board Affairs department. The Board Affairs Coordinator is responsible for coordinating and supporting the work of the Board of Directors and Board Committees for various entities within the company as directed.

This position requires an individual with experience in Board governance and logistics, including direct Board member support, as well as strong skills in critical thinking, organization, coordination and time management, verbal and written communications, and an appetite for learning.

To excel, this individual must be nimble, flexible and embrace opportunities to get involved with initiatives related to all aspects of the Board Affairs portfolio.

THIS ROLE WILL BE RESPONSIBLE FOR

• Assisting in the timely preparation and dissemination of Board-related materials, including but not limited to: agendas, minutes, work plans, presentations, action lists, executive summaries, etc. for Board and Committee meetings, utilizing Diligent.
• Initiating changes to Board policies, procedures and the Board Manual as required or requested.
• Overseeing the Board and Committee calendars and helping determine and plan the frequency of meetings.
• Managing complex calendars and coordinating travel, venues, meals, special accommodations and hotel arrangements for Board members and management involved in Board Affairs.
• Scheduling calls and meetings relating to Board Affairs, as required or requested.
• Overseeingcontractors, vendors and consultants supporting a wide range of Board activities.
• Planning and managing events and logistics for Board-related events, including quarterly meetings, ad hoc meetings, Annual General Meetings and Board Strategy Days.
• Coordinating internal and external presentations and speakers for Board-related events.
• Analyzing and tracking information and follow-up items utilizing various databases and spreadsheets; generating applicable reports and documents.
• Supporting the day-to-day operations of Board Affairs.
• Any other tasks as assigned relating to Board Affairs.

WHO They Are LOOKING FOR

They are not looking for just anyone. They are looking for a unique individual with a big brain and a big heart who wants to help create better health for all Canadians.

Qualifications for this role include:

• A diploma from a recognized Ontario Law Clerk program certified with The Institute of Law Clerks of Ontario or equivalent
• Three to five years’ experience working with Boards and Committees; experience working in a highly-regulated business environment and with multiple entities in an organization is preferred
• Both public company and private company experience is an asset
• Ability to communicate effectively with all levels of company staff, including management and executive leadership, as well as external stakeholders
• Possesses excellent interpersonal and communication skills, works collaboratively and is proactive and solutions-driven
• Demonstrates a high level of discretion and tact when handling confidential information
• Has a high attention to detail with strong organizational skills to ensure processes are in place to meet the needs of company Boards, management and executive leadership with respect to workflow, schedules, reporting, etc.
• Possesses excellent time-management skills with the ability to work under pressure to meet varying deadlines, while maintaining a positive, solutions-focused and team-driven approach
• Must be comfortable working with Microsoft Office suite of products (intermediate level) and have prior experience working with software applications such as SharePoint, Adobe, Zoom and Diligent
• Knowledge of good database/records management practices
• Ability to travel on occasion

For more information or to submit your CV to [e-mail] reference #33671

Tagged as: In-House, Intermediate