Billings Clerk

Cartel Agency Inc.; Old Toronto; Hybrid; CAD 45,000 - 75,000; Full time

Job summary

An innovative agency seeks a detail-oriented Billing Clerk to join their dynamic team in downtown Toronto. This role offers a hybrid work schedule, allowing you to balance office and remote work seamlessly. You'll be responsible for managing the entire billing cycle, ensuring accuracy and compliance with guidelines, and providing exceptional support to clients. With a focus on teamwork and a supportive environment, this position is perfect for someone who thrives in fast-paced settings and is passionate about turning billing challenges into success stories. If you're ready to make a significant impact, this opportunity is for you!

Benefits

Competitive salary

Benefits

Supportive team environment

Qualifications

• Minimum 3 years of billing experience required.
• Post-secondary education in accounting or finance is mandatory.

Responsibilities

• Manage the complete billing cycle from pre-bill generation to submission.
• Provide exceptional billing support to internal and external clients.

Skills

Billing Experience

Client-Service Orientation

Communication Skills

Organizational Skills

Analytical Skills

Problem-Solving Skills

Education

Post-secondary education in accounting or finance

Tools

Aderant

e-billing systems

Microsoft Word

Microsoft Excel

Job description

Billings Clerk

Our Toronto-based Client is looking for a Billing Clerk to join them! With a hybrid schedule (three days in our vibrant downtown office and two days remote), this role is perfect for someone with a minimum of 3 years of billing experience who thrives in a fast-paced, detail-oriented environment. You’ll manage invoicing, troubleshoot discrepancies, and keep accounts receivable running like clockwork—all while enjoying perks like a competitive salary, benefits, and a supportive team that celebrates your wins (yes, even the tiny ones). If you’re ready to turn spreadsheets into success stories, Our Client wants to hear from you! Apply now.

Key Responsibilities

• Reporting into the Account Manager, the Billing Clerk is responsible for the complete billing cycle from pre-bill generation to submission of bills into client’s billing systems in accordance with Firm policies and procedures.
• Provide exceptional billing support in a timely manner both to internal and external clients.
• Work closely with partners to prepare client accounts in a timely manner by preparing reports, creating pre-bills on demand, and assisting with regular billing and special billing requests.
• Review all client accounts for accuracy and adherence to outside counsel guidelines.
• Answer questions about the billing process, invoices, billing templates, and billing issues.
• Analyze monthly reports and contracts from lawyers regarding credits in WIP, unapplied matter credits, disbursements, and aged WIP.
• Contribute to team efforts by accomplishing results necessary to meet or exceed the department’s overall objectives and improve processes and procedures.

Qualifications

• Post-secondary education in accounting or finance is required.
• Minimum of three years of related billing experience is required.
• Experience with Aderant and e-billing systems.
• Experience in a law firm or professional services environment is an asset.
• Client-service oriented, with strong communication and interpersonal skills.
• Strong organizational and time management skills with the ability to prioritize projects, manage workload, and meet deadlines.
• Strong attention to detail and analytical skills.
• Ability to work both independently and collaboratively within a team environment.
• Flexible to work overtime when necessary.
• Working knowledge of Microsoft Word and Excel.
• Experience with professional services billing systems would be considered an asset.
• Problem-solving skills in order to correct invoice errors and discrepancies promptly to ensure that accounts are processed and presented to clients in a timely fashion.

To apply, please forward your resume to Zaheeda Merali, Manager – Executive Search at [e-mail]