Billing Specialist / Invoicing Clerk

Linxus Group; Calgary; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading Calgary employer is seeking an experienced Billing Specialist for an in-office position. The ideal candidate will have at least 5 years of invoicing experience and be proficient in QuickBooks and Excel. Responsibilities include processing various invoices, ensuring accuracy, and managing collections. This role demands strong attention to detail and the ability to handle a high volume of transactions.

Qualifications

• Minimum of 5 years of experience in billing or invoicing.
• Ability to process high volumes of invoices accurately.
• Experience in managing accounts receivable and collections.

Responsibilities

• Compile, draft, and process a high volume of manual invoices weekly.
• Provide accurate invoicing and billing submission for client invoices.
• Verify invoices match backup documentation.

Skills

Proficient in QuickBooks

Proficient in Excel

Experience in invoice processing

Strong attention to detail

Tools

Cortex

Fieldglass

SAP

Job description

About the job: Billing Specialist / Invoicing Clerk

Linxus Group has partnered with a top employer in Calgary. We are seeking an intermediate to senior invoicing clerk for an in-office position in Calgary. This role involves processing a high volume of invoices weekly. Candidates must have a minimum of 5 years' experience and be proficient in QuickBooks and Excel.

Responsibilities include:

1. Compile, draft, and process a high volume of manual invoices weekly and semi-monthly.
2. Provide accurate invoicing, billing submission, and AFE tracking for client invoices.
3. Ensure accurate and timely processing and payment of contractor invoices.
4. Verify invoices match backup documentation and approved client rate schedules/AFE's.
5. Process contractor invoices into QuickBooks.
6. Enter invoices into client vendor management systems (Cortex, Fieldglass, SAP).
7. Process payroll for contractors when due.
8. Handle direct deposit and cheque payments.
9. Resolve billing discrepancies and client issues.
10. Reconcile internal accounts receivable reports.
11. Manage collections and contact clients regarding overdue bills.
12. Track POs and manage client reports as needed.

Additionally, provide office and administrative support as required.

Please apply online or email your resume to: