Billing Coordinator

Exp Global Inc.; Brampton; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading company is seeking a Billing Coordinator to join their finance team in Brampton. The role includes managing invoices, optimizing billing processes, and ensuring project budgets are maintained. Ideal candidates will have a degree in Accounting, relevant experience, and strong communication skills.

Qualifications

• Minimum 3-5 years of experience in Accounting (AP / AR / Billing).
• Enrolled in CPA program is an asset.
• Proficiency in relevant software and excellent communication skills.

Responsibilities

• Communicate effectively with Project Managers regarding billing.
• Set up projects in Deltek and maintain budgets.
• Prepare and mail final invoices and assess billing opportunities.

Skills

Attention to detail

Communication skills

Self-motivation

Problem solving

Education

University degree in Accounting or related field

Tools

Microsoft Office

Deltek Vision

Job description

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators, and professionals, we bring diverse talents together to solve complex challenges. Join a team that leverages differences, fosters entrepreneurial spirit in an employee-owned company, values diversity, seeks sustainable results, and shares ambitions for each other, our clients, and communities. Being part of EXP means experiencing personal growth while connected to a global network of professionals who believe we are part of something bigger. Together, we are EXP.

Your work environment at EXP

In this role, you will join the Finance group, based in our Brampton, ON office, reporting to the Vice President of Finance.

What a day at EXP has in store for you

• Effectively communicate with Project Managers and Sector Leads regarding contract documents, change orders, and other contract modifications, approvals, and additional services related to billing.
• Set up projects in Deltek and maintain budgets and backlogs throughout the project lifecycle.
• Prepare final invoice packages, including draft and final invoices with all applicable backup.
• Mail final invoices, file client invoice copies and backup documents in the billing folder.
• Assess and pursue opportunities to maximize client billing; communicate observations and actions taken.
• Research unbilled issues to optimize billing possibilities for the period.
• Maintain billing folders for all projects with contracts, change orders, and invoices, following standard procedures.
• Investigate project variances and submit variance reports to management.
• Carry out Progress Project Reports.
• Advise accounts payable team on client billing, including consultant invoicing and reimbursable expenses, maintaining clear communication to resolve issues.
• Work with cash receipts team to reconcile cash variances.
• Coordinate with accounts receivable regarding unpaid billings.
• Write off uncollectible receivables as directed.
• Close out projects upon completion.
• Prepare special project analyses for Sector Leads, PMs, and Billing Management.
• Compile information for audits as required.
• Perform additional tasks as assigned by the Billing Manager.
• Coordinate with local offices.

What your experience looks like

• University degree in Accounting or a related field.
• Minimum 3-5 years of experience in Accounting (AP / AR / Billing).
• Enrolled in CPA program is an asset.
• Understanding of revenue recognition.
• Proficiency in Microsoft Office and relevant software.
• Excellent verbal and written communication skills.
• Self-motivated with independent work habits.
• High attention to detail and accuracy.
• Experience in fast-paced, deadline-driven environments.
• Knowledge of Deltek Vision software is a plus.

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Billing Coordinator • Brampton, Peel Region, Canada