Billing Clerk

E.S. FOX LIMITED; Niagara Falls; On-site; CAD 55,000 - 60,000; Full time

Benefits offered by this job

Health & dental

HCSA & Wellness

Employee assistance

Group RRSP

Competitive pay

Career growth

Job summary

E.S. Fox Limited is seeking a Billing Clerk for our Niagara Falls office. The role focuses on data entry, information verification, and generating bills, with opportunities to run reports and investigate billing discrepancies.

The ideal candidate has 2-3 years in accounting, strong Excel/Word skills, and excellent attention to detail to ensure accurate monthly invoicing and reporting for multiple projects.

Qualifications

• 2-3 years of experience in accounting/finance environment.
• Completion of a college or university level business or accounting program is considered an asset.
• Accounting knowledge, with construction industry knowledge an asset.
• Experience working within the construction industry is an asset.
• Intermediate skill level with Microsoft Office including Excel and Word.
• Strong attention to detail, speed and accuracy of data input.
• Excellent problem-solving and decision-making skills.

Responsibilities

• Set up jobs from a billing perspective, including entry of labour rates, cost codes, material markups into the billing system.
• Review contracts to determine billing requirements.
• Coordinate with Project Managers to provide job reporting requirements for billing.
• Run and verify accuracy of computerized reports weekly per job or worksheet.
• Data entry of information for billing and verification of customer charges.
• Prepare billing summaries in Microsoft Excel and assist with billing processes.
• Create paperless billing by adding text, combining files, and organizing documents.
• Work with other departments to gather information for billing and improve processes.

Skills

Attention to detail

Problem-solving

Interpersonal skills

Organizational skills

Education

College/University level business or accounting program

Tools

Microsoft Excel

Microsoft Word

Job description

Salary Range: $55,000 - $60,000

This posting is for an existing job vacancy.

For more than 90 years, E.S. Fox Limited (ESFL) has set the standard for safety and quality in the construction and fabrication industry. We have been unique in the industry as the ones who have helped build Canada’s infrastructure. We possess the insight and expertise to stand behind everything we do.

Our Strength is People

With a strong commitment to health, safety, and the protection of the environment, ESFL has earned a reputation as a people-first, environmentally conscious and socially responsible provider. Our goal is to foster, cultivate, and preserve a culture of diversity, equity, and inclusion so that all employees feel valued and respected.

Our employees are our greatest asset. We strive to create an atmosphere that inspires free thinking, expression, and the promoting of individual differences, valuing the diverse contribution of skills, abilities, and experience.

Why Join Our Team

We offer you a rewarding career opportunity working within the thriving construction industry. We provide comprehensive benefits, including:

• An attractive health and dental benefits package for you and your family (dependents)
• Health Care Spending Account and Healthy Living Wellness Account options
• Employee Assistance Program
• Group RSP with employer contribution
• Competitive compensation
• Support of professional growth

Our office in Niagara Falls, ON, is looking for a Billing Clerk to join our team.

Summary of the Role

Reporting to the Accounting Operations Manager, the Billing Clerk is responsible for performing various activities in the billing department, including data entry, information verification and bill generation. The Billing Clerk will also run reports and conduct research to aid in the investigation of billing discrepancies and may be involved in responding to customer and Project Manager inquiries regarding bills.

Key Responsibilities

• Set up jobs from a billing perspective, including the entry of labour rates, cost codes, material markups into the billing system.
• Review contracts to determine billing requirements.
• Co-ordinate with Project Managers to provide individual job reporting requirements for billing.
• Run and verify accuracy of computerized reports weekly on a per job or worksheet basis.
• Data entry of any required information for billing.
• Attention to detail and verification of customer charges.
• Review and/or prepare billing summary in Microsoft excel.
• Prepare paperless billing by adding text, pages, combining files.
• Run periodic reports to verify billings to make sure everything has been accounted for.
• Pricing field and shop material and labour as required.
• Perform such other duties or responsibilities as may be determined by the supervisor or manager.
• Work with other departments to gather information for billing and improve processes and workflow.
• Ensure responsibilities and accountabilities are carried out in a safe manner in accordance with E.S. Fox Limited safety policy/procedures, ISO 18001 standards and OHSA requirements.
• Ensures that environmental aspects within his/her sphere of responsibility are adhered to pursuant to ISO 14001 requirements.

Key Requirements, Experience And Skills

• 2-3 years' experience in accounting/finance environment.
• Completion of a college or university level business or accounting program is considered an asset.
• Accounting knowledge required - added knowledge in the construction industry knowledge is considered an asset.
• Experience working within the construction industry is considered an asset.
• Intermediate skill level working with Microsoft Office including Excel and Word.
• Strong attention to detail.
• Speed and accuracy of computerized data input.
• Excellent problem-solving and decision-making skills.

Attributes

• Exceptional interpersonal skills and able to work with others in a professional manner.
• Well-organized, personable & positive attitude.

Competencies

• Integrity
• Quality and Continuous Improvement
• Health & Safety Commitment

About E.S. Fox Limited

ESFL is a privately owned, Canadian, multi-trade fabricator and constructor, providing a single-source solution for Industrial, Institutional, Commercial, and Power Generation sectors. ESFL has established a reputation for safety, executing high quality workmanship, operational flexibility, efficiency, and timely project completion.

As a fully integrated, multi-trade construction firm, ESFL provides clients with a sole source solution for their detailed engineering, fabrication, construction, and maintenance needs. We are a solutions-based provider that delivers a superior level of service from ‘cradle to grave,’ as we offer multi-trade, service-oriented solutions for all your Industrial, Commercial, Institutional, and Energy products. ESFL continues to be a leader of Canadian strength and tradition for over 9 decades.

Headquartered in Niagara Falls, Ontario, we maintain full-service regional offices in Hamilton, Toronto, Port Robinson, Oshawa, Kincardine, and Kingston.

Connect: LinkedIn, esfox.com

In accordance with legislation and our commitment to transparent hiring practices, the compensation range for this position is provided. Final compensation will be determined based on qualifications, experience, and internal equity. Canadian work experience is not required. Please note that artificial intelligence tools are not utilized in the applicant screening process but may be used to record interviews with applicants' permission.

E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process.

CPRT